Executive Assistant

Soni; New York (NY); On-site; USD 45,000 - 52,000; Full time

Job summary

Soni, a leading manufacturing company, is seeking a temporary Executive Assistant to support the Chief Operating Officer. This role manages complex calendars, coordinates meetings and travel, and serves as a key liaison with internal and external stakeholders to keep business priorities moving.

The ideal candidate has a bachelor's degree, at least 5 years of senior-executive support experience, advanced Microsoft Office skills, and the ability to manage multiple priorities in a fast-paced

Qualifications

• Bachelor's degree or an equivalent combination of education and professional experience.
• Minimum of 5 years of experience supporting senior executives, preferably at the C-suite level.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational, time-management, multitasking, written, and verbal communication skills.
• Demonstrated ability to maintain confidentiality, exercise sound judgment, and work independently in a fast-paced environment.

Responsibilities

• Manage executive calendars, coordinate meetings, appointments, travel arrangements, and prioritize requests to optimize executive time.
• Prepare agendas, presentations, reports, briefing materials, meeting minutes, and follow-up action items for leadership meetings and business reviews.
• Track business initiatives, project timelines, deliverables, and organizational goals while providing status updates and operational reporting.
• Serve as a point of contact for internal and external stakeholders, draft professional communications, and maintain responsive customer service.
• Coordinate executive events, process expense reports and invoices, maintain filing systems, and support departmental administrative and budget-related activities.

Skills

Calendar management

Executive support

Communications

Multitasking

Confidentiality

Education

Bachelor's degree or equivalent

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)

Job description

Our client, a leading manufacturing company with multiple locations is seeking a temporary Executive Assistant to support the Chief Operating Officer. The Executive Assistant provides administrative and operational support to senior leadership, helping ensure the effective execution of business priorities. This role manages complex calendars, communications, meetings, travel arrangements, and special projects while serving as a key liaison across internal and external stakeholders. The position supports organizational initiatives through coordination, tracking, reporting, and follow-up on key action items. Success in this role requires strong organizational skills, sound judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage executive calendars, coordinate meetings, appointments, travel arrangements, and prioritize requests to optimize executive time.
• Prepare agendas, presentations, reports, briefing materials, meeting minutes, and follow-up action items for leadership meetings and business reviews.
• Track business initiatives, project timelines, deliverables, and organizational goals while providing status updates and operational reporting.
• Serve as a point of contact for internal and external stakeholders, draft professional communications, and maintain responsive customer service.
• Coordinate executive events, process expense reports and invoices, maintain filing systems, and support departmental administrative and budget-related activities.

Qualifications

• Bachelor’s degree or an equivalent combination of education and professional experience.
• Minimum of 5 years of experience supporting senior executives, preferably at the C-suite level.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational, time-management, multitasking, written, and verbal communication skills.
• Demonstrated ability to maintain confidentiality, exercise sound judgment, and work independently in a fast-paced environment.

Compensation

$33-38/hr. Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.