Executive Assistant

Equus Workforce Solutions; Dayton (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

Equus Workforce Solutions is seeking an experienced Executive Assistant to support the chief executive in Dayton, Ohio. The role entails managing schedules, arranging travel, and preparing various documents to inform decision-making and communications with internal teams and external partners.

The ideal candidate will have at least four years of relevant experience, strong organizational skills, and a high level of discretion to maintain confidential information and corporate records.

Qualifications

• Associate degree or equivalent.
• Four years of relevant experience.

Responsibilities

• Manage executive schedules.
• Arrange travel to optimize time.
• Prepare memos, letters, reports, speeches, presentations, and news releases.
• Coordinate smooth communications between the executive and coworkers and external parties.
• Handle confidential information.
• Maintain the security of the executive's records and files.
• Assist with quarterly Board meetings.
• Monitor, review, and approve standard expenditures to ensure budgets.
• Prepare documents and presentation materials; screen/respond to inquiries; draft letters; arrange meetings; take minutes.
• Remain knowledgeable of corporate policy.
• Perform other tasks as assigned.

Skills

Calendar management

Travel arrangements

Information analysis

Communications

Confidential information

Records management

Board meetings

Budget monitoring

Independent judgment

Policy awareness

Education

Associate degree or equivalent

Job description

Company Description

Our Job Corps programs provide life-changing services that help young people succeed in school, obtain good jobs, excel in their chosen fields, and serve as contributing members of their communities. We accomplish this through an intense commitment to safety, quality service, excellence, and partnerships.

Company Description

Our Job Corps programs provide life-changing services that help young people succeed in school, obtain good jobs, excel in their chosen fields, and serve as contributing members of their communities. We accomplish this through an intense commitment to safety, quality service, excellence, and partnerships.

Job Description

• Manage the executive's schedules.
• Make travel arrangements to make best use of time.
• Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases.
• Facilitate smooth communications between the executive and coworkers and between the executive and external parties such as media, customers, and the public.
• Handle confidential information.
• Maintain the security of the executive's records and files.
• Assist with quarterly Board meetings.
• Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.
• Perform tasks using independent judgment and discretion; preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
• Remain knowledgeable of corporate policy.
• Performs other tasks as assigned.

Qualifications

Education/Learning Experience:

• Required: Associate degree or equivalent degree.
• Four years of relevant experience.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team, Equus puts the industry's best practices to work by focusing on the development, design, and delivery of demand-driven workforce solutions.

When you join Equus, you can expect extensive learning opportunities and networking programs. But most of all you can expect to make a lasting impact on the lives of others.

At Equus we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected under state, federal, or local law.