Executive Assistant

Equus; Dayton (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

Equus in Dayton, Ohio is seeking an experienced executive assistant to manage the executive's schedule, coordinate travel, and prepare briefing materials for the leadership team.

You will gather and analyze information for memos, letters, reports, speeches, and presentations; facilitate communications with the staff and external partners; safeguard confidential information; support board meetings; monitor expenditures; and arrange meetings with independent judgment.

Qualifications

• Required: Associate degree or equivalent degree.
• Four years of relevant experience.

Responsibilities

• Manage the executive's schedules.
• Make travel arrangements to make best use of time.
• Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases.
• Facilitate smooth communications between the executive and coworkers and between the executive and external parties such as media, customers, and the public.
• Handle confidential information.
• Maintain the security of the executive's records and files.
• Assist with quarterly Board meetings.
• Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.
• Perform tasks using independent judgment and discretion; preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
• Remain knowledgeable of corporate policy.
• Performs other tasks as assigned.

Education

Associate degree or equivalent degree

Four years of relevant experience

Job description

Company Description

Our Job Corps programs provide life-changing services that help young people succeed in school, obtain good jobs, excel in their chosen fields, and serve as contributing members of their communities. We accomplish this through an intense commitment to safety, quality service, excellence, and partnerships.

Job Description

• Manage the executive's schedules.
• Make travel arrangements to make best use of time.
• Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases.
• Facilitate smooth communications between the executive and coworkers and between the executive and external parties such as media, customers, and the public.
• Handle confidential information.
• Maintain the security of the executive's records and files.
• Assist with quarterly Board meetings.
• Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.
• Perform tasks using independent judgment and discretion; preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
• Remain knowledgeable of corporate policy.
• Performs other tasks as assigned.

Qualifications

Education/Learning Experience:

• Required: Associate degree or equivalent degree.
• Four years of relevant experience.

Additional Information

All your information will be kept confidential according to EEO guidelines.

We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer.All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected under state, federal, or local law.