Executive Assistant

Addison Group; Dallas (TX); On-site; USD 75,000 - 90,000; Full time

Job summary

A professional services firm in Dallas is seeking an experienced Office Coordinator / Executive Assistant to support their dynamic office environment. You will be the primary contact for visitors and manage day-to-day front office operations. Key responsibilities include scheduling meetings, handling office supplies, and providing administrative support to executives. The ideal candidate has a strong background in office coordination and excellent organizational skills.

Qualifications

• Experience in office coordination and executive assistance.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Greet and host visitors in a professional manner.
• Maintain office supplies and manage vendor relationships.
• Coordinate logistics for meetings and events.
• Manage calendars and schedule meetings.
• Prepare and process expense reports.

Job description

A highly visible and dual-function Office Coordinator / Executive Assistant is needed to support a dynamic office environment. This role serves as the primary point of contact for guests and visitors, manages day-to-day front office operations, and provides high-level administrative support to executive leadership as needed.

Base pay range

$75.00/yr - $90.00/yr

Compensation: $75K-$90K

Key Responsibilities

• Greet and host visitors in a professional, friendly manner
• Maintain office supplies, manage vendor relationships, and ensure common areas are well-kept and client-ready
• Coordinate logistics for internal meetings and special events
• Monitor office appearance and ensure it meets hospitality-level standards
• Manage calendars, schedule meetings, and coordinate travel arrangements
• Prepare and process expense reports and reimbursements
• Assist with drafting and editing presentations, reports, and correspondence
• Maintain confidentiality of sensitive information and support executives with ad hoc tasks

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative

Industries

• Professional Services