Executive Assistant

Russell Tobin; Cupertino (CA); On-site; USD 38,572 - 42,705; Full time

Benefits offered by this job

Comprehensive healthcare coverage

401(k) retirement plan

Employee discounts with selected vendors

Job summary

A staffing agency is seeking an Executive Assistant for a Fortune 500 client in Cupertino, CA. This contract role requires 2+ years supporting VP level, managing calendars, and coordinating travel. Candidates should possess strong communication and organizational skills. The position offers competitive pay of $28.00-$31.00/hr with healthcare benefits and a 401(k) retirement plan.

Qualifications

• 2+ years of Executive Assistant experience supporting VP level or above.
• Experience with calendar management and complex travel arrangements.
• Ability to work autonomously with integrity and discretion.

Responsibilities

• Support multiple calendars, including one VP.
• Perform general executive administrative tasks.
• Facilitate expense reporting processes.

Skills

Executive Assistant experience

Calendar management

Travel arrangements

Expense reports

Strong communication skills

Organizational skills

Interpersonal skills

Job description

Executive Assistant – 12+ Months Contract

Russell Tobin & Associates is seeking an Executive Assistant for a Fortune 500 client in Cupertino, CA. This 12+ month contract role offers a pay range of $28.00-$31.00/hr. Apply today for immediate consideration.

Position: Executive Assistant

Duration: 12+ months, with possible extension

Pay rate: $28.00-$31.00/hr

JOB SUMMARY:

Primary Duties and Responsibilities:

• The Executive Assistant will support multiple calendars, including one VP, and provide comprehensive administrative and operational support to the Manufacturing Design team.
• Perform general executive administrative tasks as well as operational and project coordination activities.
• Assist in managing daily calendars, with flexibility to adjust or prioritize schedules based on last-minute changes.
• Coordinate domestic and international travel arrangements for select team members.
• Facilitate expense reporting processes.
• Support all Facilities activities for the team.

Required Experience:

• Qualified candidates will have 2+ years of Executive Assistant experience supporting VP level or above.
• Experience with calendar management, complex travel arrangements, expense reports, and facilities requests.
• Excellent written and verbal communication skills and a strong sense of professionalism.
• Ability to work autonomously with integrity and discretion when handling sensitive information.
• Proven track record of meeting deadlines and taking initiative to make well-informed decisions.
• Ability to anticipate needs and react calmly to changes; strong organizational skills and attention to detail.
• Strong interpersonal skills and ability to build cross-functional relationships.
• A can-do attitude; no task is too big or small.
• Ability to manage conflicts appropriately and know when to escalate issues.
• Experience on the Mac platform is highly desired.

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision), supplemental coverage (accident, critical illness, and hospital indemnity), a 401(k) retirement plan, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with selected vendors.

Seniority level

• Associate

Employment type

• Contract

Job function

• Administrative

Industries

• Services for Renewable Energy and Business Consulting and Services

Note: This posting and related information are provided for job-seeking purposes. Referrals may increase opportunities to interview.