EXECUTIVE ASSISTANT

F.E. Moran Group of Companies; Chicago (IL); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life and disability insurance

401(k) retirement savings plan with a

Job summary

F.E. Moran Group of Companies is seeking an experienced Executive Assistant to provide comprehensive administrative support to the President at our Northbrook office.

You will demonstrate exceptional judgment, discretion, and organizational capability in a fast-paced environment. You will manage calendars, coordinate communications, and prepare high-quality documents while supporting travel arrangements and special projects.

Qualifications

• Minimum of 5 years’ experience supporting senior executives in a corporate or professional environment.
• Exceptional written and verbal communication skills; proficient in Microsoft Office Suite.
• Ability to collaborate effectively with team members in office and field operations.
• Demonstrated ability to work independently, manage multiple priorities and exercise sound judgment.

Responsibilities

• Manage executive calendars, coordinate communications, prepare documentation and ensure daily/strategic activities run smoothly.
• Prepare agendas, presentations, correspondence, reports and meeting materials.
• Arrange travel itineraries and manage expense reporting per company policies.
• Support special projects and initiatives with deadlines and follow-up actions.
• Provide outside personal support as needed.

Skills

Executive support

Calendar management

Team collaboration

Independent work

Tools

MS Office

Job description

Accepted File Types: DOC, DOCX, PDF, TXT, RTF, ODT (4 MB max)

• You are an experienced and highly professional Executive Assistant to provide comprehensive administrative support to the President.
• You possess exceptional judgment, discretion, and organizational capability.
• You enjoy variety in your work and appreciate that no two days are the same

If yes, then bring your talent and skills to F.E. Moran, Inc.! We have an exciting opportunity for an Executive Assistant in our Northbrook office. As our company continues to expand, we want you to grow and develop with us!

You Are:

• EXPERIENCED: Minimum of 5 years’ experience supporting senior executives in a corporate or professional environment
• TECHNICAL: Exceptional written and verbal communication skills; Proficiency in Microsoft Office Suite
• A TEAM PLAYER: Effectively collaborate with and support team members both in office and field operations
• A SELF-STARTER: Demonstrated ability to work independently, manage multiple priorities, and exercise sound judgment

What You’ll Do:

• EXECUTE: Responsible for managing executive calendars, coordinating communications, preparing high-quality documentation, and ensuring the efficient execution of daily and strategic activities
• DOCUMENT: Prepare agendas, presentations, correspondence, reports, and meeting materials
• REPORT: Arrange detailed travel itineraries and manage expense reporting in accordance with company policies
• PROJECTS: Support special projects and initiatives, ensuring deadlines and follow-up actions are completed
• SUPPORT: Will provide outside personal support as needed

What We Offer:

• TOTAL REWARDS: Competitive salary and benefits package, including medical, dental, and vision; life and disability insurance; paid time off; and 401(k) retirement savings plan with discretionary company match
• WORK ENVIRONMENT: Professional, engaging, collaborative, and rewarding
• TEAM: You will be an integral part of a knowledgeable, high achieving, and industry-leading group of professionals

Who We Are:

The F.E. Moran Group of Companies is comprised of seven specialized businesses offering a full spectrum of HVAC, Mechanical Services, Fire Protection, Special Hazard Systems, Plumbing, Refrigeration, and Industrial Piping Services across virtually every market. We are a single-source contractor working seamlessly to consolidate resources and deliver outstanding construction and service solutions, regardless of size, scope, complexity, or location… We save lives, protect property, and create healthy environments.

Candidates must be at least 21 years of age to be eligible for positions that require participation in the company’s fleet program. This is a requirement for roles involving the operation of company vehicles.

At F.E. Moran Group of Companies, we are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a specific need that requires accommodation, please advise a member of the Talent Acquisition team by contacting us at [e-mail].