Executive Assistant

Mack & Associates, Ltd.; Chicago (IL); Hybrid; USD 115,000 - 125,000; Full time

Benefits offered by this job

Medical and dental coverage

Generous PTO

Bonus eligibility

Job summary

Mack & Associates, Ltd. in Chicago is seeking an Executive Assistant to support senior leaders in a fast-paced, high-impact environment.

This hybrid role (3 days on-site) offers a competitive starting package and the chance to influence operations at the executive level. You will manage calendars, coordinate complex travel, prepare materials, and serve as a professional liaison with internal and external stakeholders.

Qualifications

• 5–7 years of administrative experience supporting senior leadership.
• Experience supporting investor relations is strongly preferred.
• Proficiency in coordinating complex domestic and international travel arrangements.
• Strong organizational skills with exceptional attention to detail.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced setting.
• Team-oriented mindset with a proactive and collaborative approach.
• Excellent written and verbal communication skills.

Responsibilities

• Provide high-level administrative support to senior leaders, including calendar management, meeting coordination, and expense reporting.
• Coordinate complex domestic and international travel arrangements, including itineraries and logistics.
• Serve as a key point of contact for internal and external stakeholders with professionalism.
• Manage and prioritize multiple requests in a fast-paced environment while maintaining attention to detail.
• Prepare reports, presentations, and meeting materials as needed.
• Support team-wide initiatives and collaborate cross-functionally to ensure smooth day-to-day operations.

Skills

Administrative support

Calendar management

Travel coordination

Stakeholder liaison

Communication (written & verbal)

Discretion & confidentiality

Job description

A prominent Chicago-based organization is seeking a proactive Executive Assistant to join its growing team. This hybrid opportunity (3 days on-site) offers a competitive starting package of $115,000–$125,000 plus additional overtime pay and bonus eligibility.You'll have the opportunity to partner closely with senior leadership in a fast-paced, high-impact environment. This is more than just an administrative role—it’s a highly visible position where you’ll play a key part in keeping operations running seamlessly at the executive level. The ideal candidate is detail-oriented, resourceful, and thrives in a setting where priorities shift and discretion is essential. In addition to meaningful exposure and the opportunity to work alongside a close-knit collaborative administrative team, the firm offers a comprehensive benefits package, including medical and dental coverage, generous PTO, and more.

Responsibilities of the Executive Assistant:

• Provide high-level administrative support to senior leaders, including calendar management, meeting coordination, and expense reporting.
• Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, visas, and logistics.
• Serve as a key point of contact for internal and external stakeholders, maintaining a high level of professionalism.
• Manage and prioritize multiple requests in a fast-paced environment while maintaining strong attention to detail.
• Prepare reports, presentations, and meeting materials as needed.
• Support team-wide initiatives and collaborate cross-functionally to ensure smooth day-to-day operations.

Qualifications of the Executive Assistant:

• 5–7 years of administrative experience supporting senior leadership, ideally within a professional services or financial environment.
• Experience supporting investor relations (IR) activities is strongly preferred.
• Proficiency in coordinating complex travel arrangements and managing detailed itineraries required.
• Strong organizational skills with exceptional attention to detail.
• Ability to multitask, prioritize effectively, and meet deadlines in a fast-paced setting.
• Team-oriented mindset with a proactive and collaborative approach.
• Excellent communication skills, both written and verbal.