Executive Assistant (Hybrid)

Mack & Associates, Ltd.; Chicago (IL); Hybrid; USD 95,000 - 116,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Generous PTO

Job summary

Mack & Associates, Ltd. is seeking an Executive Assistant in Chicago for a hybrid role (3 days on-site). The position offers up to $105K salary plus bonus and paid overtime, with wide exposure to senior leadership in a fast-paced environment.

The ideal candidate is detail-oriented, discreet, and proactive, capable of managing competing priorities and confidential information while supporting an administrative team.

Qualifications

• 5-7 years of administrative experience supporting senior leadership.
• Experience supporting investor relations (IR) activities preferred.
• Proficiency in coordinating complex travel arrangements and managing detailed itineraries.
• Strong organizational skills with exceptional attention to detail.
• Ability to multitask, prioritize effectively, and meet deadlines in a fast-paced setting.
• Team-oriented mindset with a proactive and collaborative approach.

Responsibilities

• Provide high-level administrative support to senior leaders, including calendar management, meeting coordination, and expense reporting.
• Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, visas, and logistics.
• Serve as a key point of contact for internal and external stakeholders, maintaining a high level of professionalism.
• Manage and prioritize multiple requests in a fast-paced environment while maintaining strong attention to detail.
• Prepare reports, presentations, and meeting materials as needed.
• Support team-wide initiatives and collaborate cross-functionally to ensure smooth day-to-day operations.

Skills

Calendar management

Travel coordination

Executive support

Interpersonal communication

IR experience

Professional services

Job description

A leading investment firm in Chicago is looking for a proactive Executive Assistant to join their dynamic team. This hybrid role (3 days on-site) offers a highly competitive compensation package (salary of up to $105K + bonus + paid overtime), and the chance to work closely with senior leadership in a fast-paced, high-impact environment. This is more than just an administrative role—it’s a highly visible position where you’ll play a key part in keeping operations running seamlessly at the executive level. The ideal candidate is detail-oriented, resourceful, and thrives in a setting where priorities shift and discretion is essential. In addition to meaningful exposure and the opportunity to work alongside a close-knit collaborative administrative team, the firm offers a comprehensive benefits package, including medical and dental coverage, generous PTO, and more.

Responsibilities of the Executive Assistant:

• Provide high-level administrative support to senior leaders, including calendar management, meeting coordination, and expense reporting.
• Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, visas, and logistics.
• Serve as a key point of contact for internal and external stakeholders, maintaining a high level of professionalism.
• Manage and prioritize multiple requests in a fast-paced environment while maintaining strong attention to detail.
• Prepare reports, presentations, and meeting materials as needed.
• Support team-wide initiatives and collaborate cross-functionally to ensure smooth day-to-day operations.

Qualifications of the Executive Assistant:

• 5-7 years of administrative experience supporting senior leadership, ideally within a professional services or financial environment.
• Experience supporting investor relations (IR) activities is strongly preferred.
• Proficiency in coordinating complex travel arrangements and managing detailed itineraries required.
• Strong organizational skills with exceptional attention to detail.
• Ability to multitask, prioritize effectively, and meet deadlines in a fast-paced setting.
• Team-oriented mindset with a proactive and collaborative approach.
• Excellent communication skills, both written and verbal.