Executive Assistant

GetJobSmart; Boston (MA); On-site; USD 32,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Comprehensive benefits package

Job summary

Keystone North Partners in Boston, MA is seeking a full-time Executive Assistant to support daily operations for the executive team. The role includes scheduling, coordinating meetings, handling correspondence, arranging travel, preparing reports, and maintaining office supplies.

Strong organizational skills and attention to detail are required. The Executive Assistant will work closely with the investment management team in Boston, MA in a professional, collaborative environment focused on

Qualifications

• At least 2 years of experience in an administrative role.
• Proficiency in Microsoft Office Suite with emphasis on Outlook and Excel.
• Bachelor's degree in Business Administration, Administration, or a related field.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.

Responsibilities

• Provide high-level administrative support to the executive team, including scheduling, travel arrangements, and meeting coordination.
• Manage and maintain the executive's calendar, ensuring all appointments and deadlines are met.
• Assist with the preparation and distribution of executive correspondence, reports, and presentations.
• Handle and track expenses, invoices, and reimbursements for the executive team.
• Maintain and update the executive's files and documents, ensuring accuracy and organization.

Skills

Microsoft Office Suite

Communication skills

Multitasking

Attention to detail

Organizational skills

Education

Bachelor's degree in Business Administration, Administration, or related field

Tools

Outlook

Excel

Job description

Keystone North Partners, a prominent investment management firm in Boston, MA, is hiring a FULL_TIME Executive Assistant to assist with daily operations. The position offers a salary range of $32,000 - $44,138 and a comprehensive benefits package. Applications are due by November 23, 2026.

The Executive Assistant will manage schedules, organize meetings, and handle correspondence. They will also assist with travel arrangements, prepare reports, and maintain office supplies. The role requires excellent organizational skills and attention to detail.

The Executive Assistant will work closely with the investment management team in Boston, MA. The workplace is professional and collaborative, with a focus on achieving company goals. The assistant will support the team's efforts to manage investments and client relations.

The salary for this position ranges from $32,000 to $44,138. The benefits package includes health insurance, retirement plans, and paid time off. Additional perks may vary based on individual needs and company policies.

Candidates must have at least 2 years of experience in an administrative role. Proficiency in Microsoft Office Suite is required. Strong communication skills and the ability to multitask are essential. The ideal candidate will have a bachelor's degree in a related field.

• Provide high-level administrative support to the executive team, including scheduling, travel arrangements, and meeting coordination.
• Manage and maintain the executive's calendar, ensuring all appointments and deadlines are met.
• Assist with the preparation and distribution of executive correspondence, reports, and presentations.
• Handle and track expenses, invoices, and reimbursements for the executive team.
• Maintain and update the executive's files and documents, ensuring accuracy and organization.
• Bachelor's degree in Business Administration, Administration, or a related field.
• Minimum of 3 years of experience in an executive assistant or administrative role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite, particularly Outlook and Excel.
• Strong communication and interpersonal skills, with the ability to interact with executives and other departments.