Executive Assistant

neteffects; Lake Forest (IL); On-site; USD 55,000 - 58,000; Part time

Benefits offered by this job

Health insurance

Health savings account

Dental insurance

Vision insurance

Flexible spending accounts

Life insurance

Retirement plan

Job summary

neteffects seeks an experienced Executive Assistant to provide administrative support to senior leaders and their teams. This role requires strong organizational skills, heavy calendar management, travel coordination, and the ability to manage multiple priorities in a fast-paced environment.

You will manage complex calendars, arrange domestic and international travel, prepare meetings and reports, and support onboarding and cross-team projects.

Qualifications

• 5+ years of experience supporting senior management or C-suite executives.
• Experience with calendar management and scheduling.
• Experience with travel coordination and expense reporting.
• Proficiency in Microsoft Office, Teams, SharePoint, and PowerPoint.

Responsibilities

• Manage complex executive calendars, scheduling, and meetings.
• Coordinate domestic and international travel arrangements.
• Handle time and expense submissions.
• Prepare meeting agendas, presentations, reports, and correspondence.
• Coordinate meetings, take notes, and track action items.
• Maintain Microsoft Teams and SharePoint sites.
• Assist with department projects, budgets, and administrative processes.
• Support employee onboarding and offboarding.
• Provide administrative coverage for multiple executives as needed.

Skills

Calendar management

Travel coordination

Executive support

Microsoft Office

Communication

Multitasking

Tools

Microsoft Office

Teams

SharePoint

PowerPoint

Job description

Executive Assistant – Contract

Pay Rate: $40–$42/hour
Contract: 3+ months
Schedule: Monday–Friday, 8-hour shifts between 7 AM and 6 PM CST
Work Arrangement: In‑office as needed

Job Summary

We are seeking an experienced Executive Assistant to provide administrative support to senior leaders and their teams. This role requires strong organizational skills, heavy calendar management, travel coordination, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage complex executive calendars, scheduling, and meetings.
• Coordinate domestic and international travel arrangements.
• Handle time and expense submissions.
• Prepare meeting agendas, presentations, reports, and correspondence.
• Coordinate meetings, take notes, and track action items.
• Maintain Microsoft Teams and SharePoint sites.
• Assist with department projects, budgets, and administrative processes.
• Support employee onboarding and offboarding.
• Provide administrative coverage for multiple executives as needed.

Requirements

• 5+ years of experience supporting senior management or C-suite executives.
• 3+ years of experience improving operational efficiency.
• Strong experience with complex calendaring and executive scheduling.
• Experience with travel coordination and expense reporting.
• Proficiency in Microsoft Office, Teams, SharePoint, and PowerPoint.
• Excellent communication, multitasking, and problem‑solving skills.
• Ability to work independently, anticipate needs, and adapt to changing priorities.

Benefits (employee contribution):

• Health insurance
• Health savings account
• Dental insurance
• Vision insurance
• Flexible spending accounts
• Life insurance
• Retirement plan

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Rate of pay within the stated range will depend on the qualification of the applicant.