Executive Assistant

Kelly; Cambridge (MA); Hybrid; USD 40,000 - 54,000; Full time

Benefits offered by this job

Hybrid work model

Competitive pay

Job summary

Johnson and Johnson in Cambridge, MA is seeking an Administrative Assistant 4 to support Data Science Leaders with calendar management, travel coordination, and meeting logistics both on-site and virtually.

This role requires strong organizational and communication skills, confidentiality, and proficiency with Microsoft Office 365 and related tools. You will collaborate across departments to ensure smooth operations and timely execution of priorities in a fast-paced environment.

Qualifications

• Experience supporting data science leaders and their teams.
• Proficient in Microsoft Office 365 and calendar management.
• Strong organizational and communication skills.
• Ability to handle confidential information.
• Hybrid work arrangement with onsite and remote coordination.

Responsibilities

• Managing calendars, meeting logistics for in-person and virtual meetings.
• Coordinating travel arrangements and expenses; assisting with interview logistics.
• Organizing cross-departmental meetings and large on-site/off-site events.
• Maintaining confidentiality and security for sensitive documents and proposals.
• Managing shifting priorities with good judgment and discretion.
• Building relationships across staff and ensuring seamless communication.

Skills

Microsoft Office 365

Communication skills

Team collaboration

Tools

Concur

Ariba

eMarketplace

SharePoint

Job description

Think the best job opportunities are far away? Think again. Great opportunities are right here in your backyard. Kelly is looking for an Administrative Assistant 4 - to work at Johnson and Johnson in Cambridge, MA. Let us help you grow at work and discover the next step in your career, all while being a vital part of your community.

Salary/Pay Rate/Compensation: $34.00 per hour

Hybrid - 3 days Onsite - 2 Days Remote

Why you should apply to be Administrative Assistant 4

• Competitive pay rate at $34.00 per hour.
• Opportunity to support innovative teams in a dynamic, fast-paced environment
• Gain hands-on experience with high-level administrative functions and advanced technology platforms.
• Work in a collaborative and supportive workplace that values your skills and contributions.

What’s a typical day as- Assistant 4 - Administrative?

• Supporting Data Science Leaders and their teams with calendar management, meeting logistics, and scheduling for in-person and virtual meetings.
• Coordinating travel arrangements, processing expenses, and assisting with interview logistics for new team members.
• Organizing cross-departmental meetings, large on-site/off-site events, and collaborating closely with other administrative teams.
• Maintaining confidentiality and security for sensitive documents and proposals.
• Managing shifting priorities while exercising good judgment and discretion.
• Building positive relationships with staff at all levels and ensuring seamless communication and administrative support.

This job might be an outstanding fit if you:

• Have extensive experience and proficiency with Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Possess solid computer skills and are familiar with productivity tools and portals such as Concur, Ariba, eMarketplace, SharePoint, and others (preferred).
• Demonstrate strong organizational, verbal, and written communication skills.
• Thriving in a fast-paced, constantly changing environment and can adapt quickly to new priorities.
• Can handle confidential information and exercise independent discretion and sound judgment.
• Excel in teamwork and collaboration, and enjoy building relationships across departments.