Administrative Assistant

Kelly; Titusville (NJ); On-site; USD 47,000 - 50,000; Full time

Job summary

Kelly in Titusville, NJ is seeking an Administrative Assistant III for a hybrid role (3 days onsite, 2 days remote). You will provide comprehensive administrative support to senior leaders, manage calendars, coordinate travel, and handle expense reporting in a fast-paced environment within the pharmaceutical sector.

The role requires a high school diploma (Associate’s or Bachelor’s preferred) and at least 2 years of administrative experience, with proficiency in Word, Outlook, PowerPoint and

Qualifications

• High school diploma required; higher degrees preferred.
• At least 2 years in an administrative role.
• Proficient in Word, Outlook, PowerPoint, Excel and related systems.
• Strong verbal and written communication and relationship-building.
• Ability to handle confidential information and work independently.

Responsibilities

• Managing calendars and scheduling internal and off-site meetings.
• Coordinating travel arrangements.
• Preparing and managing expense reports and documents.
• Planning large cross-functional meetings and team events.
• Handling confidential correspondence and exercising sound judgment.
• Communicating proactively with internal and external stakeholders.
• Meeting deadlines and policies across the department.

Skills

Calendar management

Travel coordination

Expense reporting

Verbal and written communication

Confidentiality

Education

High school diploma

Associate’s degree

Bachelor’s degree

Tools

Microsoft Word

Microsoft Outlook

PowerPoint

Excel

Purchase order systems

Travel arrangement systems

Job description

Think the best job opportunities are far away? Think again. Great opportunities are right here in your backyard. Kelly® in partnership with Johnson and Johnson is looking for an Administrative Assistant -4 in Titusville, NJ. Let us help you grow at work and discover the next step in your career, all while being a vital part of your community.

Salary/Pay Rate/Compensation: $34.59/hour

Hybrid role – (3 days onsite, 2 days work from home).

Shift: 1st

Why you should apply to be Administrative Assistant :

• Competitive pay with opportunities for skill development and career growth.
• Hybrid work environment: balance in-office collaboration and remote flexibility (3 days onsite, 2 days work from home).
• Be a valued member of a highly visible team, supporting impactful projects in the pharmaceutical industry.
• Work with and learn from senior leaders, gaining experience in strategy, analytics, and transformation.

What’s a typical day as Administrative Assistant III? You’ll be:

• Providing comprehensive administrative support to two or three Senior Directors and their teams.
• Managing complex calendars, scheduling internal and off-site meetings, and coordinating travel arrangements.
• Preparing and managing expense reports, documents, and file organization.
• Planning and executing large cross-functional meetings, team building events, and milestone celebrations.
• Handling confidential correspondence and exercising sound judgment in all interactions.
• Communicating proactively with internal and external stakeholders at all levels.
• Staying ahead of deadlines, company policies, and department priorities—providing guidance and reminders as needed.

This job might be an outstanding fit if you:

• Have a high school diploma (required); Associate’s or Bachelor’s degree is preferred.
• Bring at least 2 years of experience in an administrative role, ideally in a fast-paced or highly regulated environment.
• Are proficient with Microsoft Word, Outlook, PowerPoint, Excel, and familiar with online purchase order and travel arrangement systems.
• Demonstrate strong verbal and written communication skills and build relationships effectively.
• Work independently, handle sensitive information discretely, and thrive in a collaborative, team-oriented culture.

What happens next

Once you apply, you’ll proceed to next steps if your skills and experience look like a good fit. But don’t worry—even if this position doesn’t work out, you’re still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more.