Senior Administrative Assistant

Beacon Hill; Boston (MA); Hybrid; USD 48,000 - 52,000; Full time

Job summary

Beacon Hill in Boston, MA is seeking a Senior Administrative Assistant to support senior leaders with calendar, travel, and coordination, on a hybrid schedule. The role requires strong organizational skills, discretion, and experience with MS Office. The assignment is 6+ months, starting 9/21, with potential for future opportunities.

Responsibilities include travel arrangements, expense reporting, meeting notes, and interdepartmental coordination, with a mix of onsite and remote work.

Qualifications

• Corporate administrative or professional office experience preferred.
• College degree and/or equivalent relevant work experience.
• Strong organizational and multitasking abilities.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to build collaborative relationships across departments and leadership levels.
• Strong project coordination skills with exceptional attention to detail.
• Professionalism, discretion, and sound judgment handling confidential information.
• Team-oriented mindset with flexibility to support a variety of administrative functions.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Provide administrative support including calendar management, phone coverage, correspondence, meeting notes, expense reporting, invoice processing, subscriptions, and contract tracking.
• Coordinate meetings, team events, onsite activities, and department outings.
• Arrange domestic and international travel.
• Interact professionally with employees across all levels of the organization.
• Handle confidential and time-sensitive information with discretion.
• Track tasks and support major projects and departmental initiatives.
• Provide backup support to other administrative assistants and reception functions as needed.
• Assist with presentations, meeting materials, and follow-up activities.

Skills

Calendar management

Phone coverage

Meeting notes

Expense reporting

Invoice processing

Travel coordination

Microsoft Office

Education

College degree or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Job description

Senior Administrative Assistant (A1474247AG) Boston, Massachusetts

Salary: USD35 - USD38 per hour

This Administrative Assistant opportunity offers $35-$38/hour and is based in Boston, MA with a hybrid schedule (Monday through Thursday onsite, Friday remote). The role is with a global investment management/financial services organization and supports senior leaders within the business. The assignment is expected to run 6+ months, starting 9/21, with potential for future opportunities. Standard hours are 8:30 AM to 5:00 PM (30-minute lunch) or 8:30 AM to 5:30 PM (1-hour lunch).

Responsibilities:

• Provide administrative support including calendar management, phone coverage, correspondence, meeting notes, expense reporting, invoice processing, subscriptions, and contract tracking.
• Coordinate meetings, team events, onsite activities, and department outings.
• Arrange domestic and international travel.
• Interact professionally with employees across all levels of the organization.
• Handle confidential and time-sensitive information with discretion.
• Track tasks and support major projects and departmental initiatives.
• Provide backup support to other administrative assistants and reception functions as needed.
• Assist with presentations, meeting materials, and follow-up activities.

Qualifications:

• Corporate administrative or professional office experience preferred.
• College degree and/or equivalent relevant work experience.
• Strong organizational and multitasking abilities.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to build collaborative relationships across departments and leadership levels.
• Strong project coordination skills with exceptional attention to detail.
• Professionalism, discretion, and sound judgment handling confidential information.
• Team-oriented mindset with flexibility to support a variety of administrative functions.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.