Executive Administrative Assistant

6014-Janssen Biotech, Inc. Legal Entity; Horsham (PA); Hybrid; USD 90,000 - 120,000; Full time

Job summary

Johnson & Johnson in Horsham, PA is seeking an Executive Administrative Assistant to provide comprehensive global admin support to a senior leader. This highly visible role requires sound judgment, discretion, and the ability to manage complex priorities in a fast-paced, matrixed environment.

You will coordinate calendars, travel, meetings, and presentations, partner with Finance and Legal, and ensure timely, high-quality deliverables.

Qualifications

• High School diploma or equivalent is required.
• Minimum of 8 years of experience supporting C-level or senior executives is required.
• Advanced experience managing complex, global calendars and travel schedules.
• Strong time management skills with the ability to prioritize and multi-task effectively.
• High attention to detail with demonstrated problem-solving skills.
• Proven experience working in a global, matrixed organization.
• High proficiency with technology, including Microsoft Office, Concur, and Amex Travel; familiarity with Ariba and contract tracking systems is preferred.

Responsibilities

• Provide comprehensive administrative support, including complex calendar management, schedule coordination, and domestic and international travel logistics.
• Proactively anticipate executive needs, resolve issues before they arise, and serve as a trusted point of contact.
• Prepare and format high-quality presentations, meeting materials, correspondence, and other documentation for executive updates and leadership reviews.
• Manage special projects and coordinate interactions with external subcontractors in partnership with Finance and Legal.
• Facilitate visits and engage professionally with internal and external stakeholders, including clinicians, partners, vendors, and subcontractors.
• Attend meetings as required and record and distribute minutes according to provided direction.
• Plan team meetings, presentations, office events, global offsites, and townhalls; coordinate rooms, catering, technology, and other logistics to support collaboration and culture‑building.
• Submit and reconcile weekly expense reports through Concur.
• Support contingent workforce administration with hiring managers and coordinate employee onboarding and offboarding for the executive office, including hardware, corporate card, and system access requests.
• Maintain knowledge of relevant company policies, procedures, and guidelines and advise stakeholders as needed.

Skills

C-level support

Global calendar management

Travel coordination

Microsoft Office

Concur

Communication skills

Attention to detail

Education

High School diploma

Tools

Concur

Amex Travel

Ariba

Job description

Company Overview

At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.Learn more at jnj.com. As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function

Business Support

Job Sub Function

Administration & Secretarial

Job Category

Business Enablement/Support

All Job Posting Locations

Horsham,Pennsylvania,United States of America

Job Description

We are searching for the best talent for an Executive Administrative Assistant. This hybrid position is located in Horsham,PA. About Innovative Medicine Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science‑based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine As the Executive Administrative Assistant, you will provide comprehensive global administrative support to the leader of a global organization. This highly visible individual contributor role requires sound judgment, discretion, professionalism, and the ability to manage complex priorities in a fast-paced, matrixed environment. You will coordinate non‑routine work across global teams, guide and influence others, and ensure deliverables are accurate, timely, and high quality. Success requires exceptional communication and confidentiality, along with proven experience managing global travel, complex meeting demands, and executive calendar priorities. In this role, you will coordinate assignments, support team execution, and determine appropriate actions on executive matters to enhance efficiency. You will interact professionally with employees, management, external business contacts, and vendors, and partner closely with the Communications team to plan global offsite meetings and townhalls. You will further enable the executive to lead the organization by preparing meeting materials, correspondence, presentations, and other digital documentation. By embodying Johnson & Johnson’s Leadership Imperatives and Credo, you will contribute to the organization’s strategic goals and initiatives.

Key Responsibilities

• Provide comprehensive administrative support, including complex calendar management, schedule coordination, and domestic and international travel logistics.
• Proactively anticipate executive needs, resolve issues before they arise, and serve as a trusted point of contact.
• Prepare and format high-quality presentations, meeting materials, correspondence, and other documentation for executive updates and leadership reviews.
• Manage special projects and coordinate interactions with external subcontractors in partnership with Finance and Legal.
• Facilitate visits and engage professionally with internal and external stakeholders, including clinicians, partners, vendors, and subcontractors.
• Attend meetings as required and record and distribute minutes according to provided direction.
• Plan team meetings, presentations, office events, global offsites, and townhalls; coordinate rooms, catering, technology, and other logistics to support collaboration and culture‑building.
• Submit and reconcile weekly expense reports through Concur.
• Support contingent workforce administration with hiring managers and coordinate employee onboarding and offboarding for the executive office, including hardware, corporate card, and system access requests.
• Maintain knowledge of relevant company policies, procedures, and guidelines and advise stakeholders as needed.

Qualifications

• High School diploma or equivalent is required.
• Minimum of 8 years of experience supporting C-level or senior executives is required.
• Advanced experience managing complex, global calendars and travel schedules.
• Strong time management skills with the ability to prioritize and multi-task effectively.
• High attention to detail with demonstrated problem-solving skills.
• Proven experience working in a global, matrixed organization.
• High proficiency with technology, including Microsoft Office, Concur, and Amex Travel; familiarity with Ariba and contract tracking systems is preferred.
• Experience supporting projects, onboarding activities, budgets, and milestone tracking.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to adapt quickly to last-minute changes while maintaining a professional and organized experience for stakeholders.
• Experience within the healthcare or pharmaceutical is preferred.

Preferred Skills

• Administrative Support
• Business Writing
• Communication
• Customer Centricity
• Data Capturing
• Diary Management
• Document Management
• Execution Focus
• Microsoft Office
• Office Administration
• Organizational Knowledge
• Organizing
• Presentation Development
• Problem Solving
• Professional Ethics
• Travel Planning
• Typing

This job posting is anticipated to close on 9/18/2026. This position is overtime eligible. Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact‑us/careers or contact AskGS to be directed to your accommodation resource.

Company Overview (repeated)

At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.Learn more at https://www.jnj.com/.