Senior Executive Assistant

Confidential; Boston (MA); On-site; USD 90,000 - 130,000; Full time

Job summary

Confidential, a Boston-based global financial organization, seeks an experienced Executive Assistant to support a senior leader with discretion and poise in a fast-paced, high-visibility environment. You will own a complex calendar across time zones, plan domestic and international travel, coordinate meetings and materials, handle expense reports, and serve as a trusted point of contact.

The role requires proactive problem‑solving, superb communication, and a team‑oriented mindset to keep

Qualifications

• Bachelor's degree required.
• Several years of experience supporting senior executives in a fast-paced corporate environment; experience within financial services or another professional services setting is highly valued.
• Exceptional organizational skills and meticulous attention to detail.
• Ability to manage significant volumes of information and competing priorities without becoming overwhelmed.
• Strong judgment and the ability to handle highly confidential information appropriately.
• A proactive approach with the confidence to anticipate needs, identify potential issues, and take action independently.
• Excellent written and verbal communication skills with the ability to interact comfortably with individuals at all levels of an organization.
• Professional, polished, and personable demeanor with a genuine commitment to providing exceptional support.
• Strong Microsoft Office skills, particularly Outlook, Excel, and PowerPoint.

Responsibilities

• Own a complex and frequently changing calendar, balancing competing priorities and coordinating meetings across multiple time zones.
• Arrange and manage detailed domestic and international travel, including itineraries, transportation, accommodations, and last-minute changes.
• Coordinate internal and external meetings from scheduling through completion, ensuring all necessary logistics and materials are in place.
• Partner closely with other administrative professionals to ensure seamless coverage and communication across the broader team.
• Prepare and process expense reports while maintaining accurate records and documentation.
• Serve as a professional point of contact for incoming calls, correspondence, and other communications.
• Assist with meeting preparation, follow-up items, and other administrative projects that support senior leadership.
• Handle sensitive information and communications with a high degree of discretion and confidentiality.
• Provide occasional support with personal and business-related logistics, including reservations, mailings, and special requests.
• Collaborate with colleagues across the organization and assist with firm-wide initiatives and projects as needed.
• Take ownership of ad hoc priorities and step in wherever needed to help keep the broader team operating efficiently.

Skills

Calendar management

Travel coordination

Discretion and confidentiality

Communication skills

Proactive problem solving

Multi-time zone coordination

Education

Bachelor's degree

Tools

Microsoft Office (Outlook, Excel, PowerPoint)

Job description

Senior Executive Assistant – Global Financial Organization

Our client is a highly respected global organization seeking an experienced Executive Assistant to provide high-level administrative and operational support to a senior member of its leadership team. This is a high-visibility opportunity for someone polished, exceptionally organized, proactive, and comfortable operating in a fast-paced environment with a broad range of stakeholders.

The ideal candidate will be a true partner to senior leadership, bringing strong judgment, discretion, flexibility, and the ability to anticipate needs before they arise. This individual will work closely with other members of the administrative and leadership teams and will have the opportunity to interact with professionals across the organization.

Key Responsibilities:

• Own a complex and frequently changing calendar, balancing competing priorities and coordinating meetings across multiple time zones.
• Arrange and manage detailed domestic and international travel, including itineraries, transportation, accommodations, and last-minute changes.
• Coordinate internal and external meetings from scheduling through completion, ensuring all necessary logistics and materials are in place.
• Partner closely with other administrative professionals to ensure seamless coverage and communication across the broader team.
• Prepare and process expense reports while maintaining accurate records and documentation.
• Serve as a professional point of contact for incoming calls, correspondence, and other communications.
• Assist with meeting preparation, follow-up items, and other administrative projects that support senior leadership.
• Handle sensitive information and communications with a high degree of discretion and confidentiality.
• Provide occasional support with personal and business-related logistics, including reservations, mailings, and special requests.
• Collaborate with colleagues across the organization and assist with firm-wide initiatives and projects as needed.
• Take ownership of ad hoc priorities and step in wherever needed to help keep the broader team operating efficiently.

What We're Looking For:

• Bachelor's Degree required.
• Several years of experience supporting senior executives in a fast-paced corporate environment; experience within financial services or another professional services setting is highly valued.
• Exceptional organizational skills and meticulous attention to detail.
• Ability to manage significant volumes of information and competing priorities without becoming overwhelmed.
• Strong judgment and the ability to handle highly confidential information appropriately.
• A proactive approach with the confidence to anticipate needs, identify potential issues, and take action independently.
• Excellent written and verbal communication skills with the ability to interact comfortably with individuals at all levels of an organization.
• Professional, polished, and personable demeanor with a genuine commitment to providing exceptional support.
• Strong Microsoft Office skills, particularly Outlook, Excel, and PowerPoint.
• Ability to work effectively with a wide range of personalities and adapt to changing circumstances.
• Team-oriented mindset with a willingness to jump in and assist wherever needed.
• Dependable, loyal, and service-minded with a genuine "no job too small" mentality.
• Bachelor's degree preferred.

The Opportunity:

This is an excellent opportunity for an experienced Executive Assistant who wants to work at a high level within an organization and have meaningful exposure to senior leadership and firm-wide initiatives. The successful candidate will be trusted to operate with a high degree of independence while collaborating closely with a broader administrative and leadership team.

The environment is fast-paced and demanding, but highly collaborative. This is a role for someone who enjoys being the person others can rely on, is energized by variety, and takes pride in making things run smoothly behind the scenes.