Executive Assistant

Career Group; California; On-site; USD 70,000 - 110,000; Full time

Job summary

Career Group seeks an experienced Executive Assistant to support senior executives at a fast-paced investment firm in Los Angeles. The role requires discretion, proactive problem-solving, and flawless execution in a client-facing environment.

Responsibilities include managing demanding calendars, arranging international travel, preparing materials, and coordinating events. A 5+ year background in financial services or similar is preferred, with strong MS Office skills and a bachelor's degree

Qualifications

• 5+ years of executive-level EA experience, preferably in financial services.
• Strong organizational skills with ability to manage competing priorities.
• Polished written and verbal communication with attention to detail.
• High discretion when handling confidential information.
• Proactive mindset with reliable follow-through.
• Proficient in Microsoft Office.

Responsibilities

• Provide high-level administrative support to senior executives.
• Manage calendars and coordinate complex scheduling.
• Arrange multi-leg domestic and international travel itineraries.
• Prepare materials and logistics for meetings, events.
• Handle inbound communications with confidentiality and solutions-focused approach.
• Process expense reports and monitor reimbursements.
• Support office operations and coordinate team events.
• Act as liaison between executives, internal teams, and external partners.

Skills

Executive EA experience

Calendar management

Travel coordination

Professional communication

Discretion & professionalism

Attention to detail

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Job Description

Job Description

Executive Assistant | Financial Services

A fast-paced, high-performing investment firm is seeking a refined and resourceful Executive Assistant to join their Los Angeles office. This is a confidential search for a sharp, proactive professional who excels under pressure and brings a high level of discretion, judgment, and attention to detail. This role is ideal for someone who thrives in a professional, client-facing environment and has a proven track record supporting senior executives. If you are highly organized, anticipate needs before they arise, and take pride in flawless execution, this is a rare opportunity at the center of a high-performing financial organization.

What You'll Do:

• Provide high-level administrative support to senior executives
• Manage demanding calendars and coordinate complex, high-volume scheduling
• Arrange and oversee detailed, multi-leg domestic and international travel itineraries
• Prepare materials and coordinate logistics for meetings, presentations, and events
• Handle inbound communications with professionalism, confidentiality, and a solutions-oriented mindset
• Process expense reports and monitor reimbursements with precision
• Support office operations and help coordinate team events and special projects
• Act as a liaison between executives, internal teams, and external partners

What We're Looking For:

• 5+ years of executive-level EA experience, ideally within financial services or a similarly fast-paced professional environment
• Exceptional organizational skills with the ability to manage competing priorities seamlessly
• Polished written and verbal communication skills with a keen eye for detail
• High level of discretion and professionalism when handling sensitive and confidential information
• Proactive, solutions-oriented mindset with strong follow-through
• Tech-savvy and proficient in Microsoft Office Suite
• Bachelor's degree preferred