Senior Executive Assistant to C‑Suite — Financial Services

Career Group; California; On-site; USD 70,000 - 110,000; Full time

Job summary

Career Group seeks an experienced Executive Assistant to support senior executives at a fast-paced investment firm in Los Angeles. The role requires discretion, proactive problem-solving, and flawless execution in a client-facing environment.

Responsibilities include managing demanding calendars, arranging international travel, preparing materials, and coordinating events. A 5+ year background in financial services or similar is preferred, with strong MS Office skills and a bachelor's degree

Qualifications

• 5+ years of executive-level EA experience, preferably in financial services.
• Strong organizational skills with ability to manage competing priorities.
• Polished written and verbal communication with attention to detail.
• High discretion when handling confidential information.
• Proactive mindset with reliable follow-through.
• Proficient in Microsoft Office.

Responsibilities

• Provide high-level administrative support to senior executives.
• Manage calendars and coordinate complex scheduling.
• Arrange multi-leg domestic and international travel itineraries.
• Prepare materials and logistics for meetings, events.
• Handle inbound communications with confidentiality and solutions-focused approach.
• Process expense reports and monitor reimbursements.
• Support office operations and coordinate team events.
• Act as liaison between executives, internal teams, and external partners.

Skills

Executive EA experience

Calendar management

Travel coordination

Professional communication

Discretion & professionalism

Attention to detail

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Career Group seeks an experienced Executive Assistant to support senior executives at a fast-paced investment firm in Los Angeles. The role requires discretion, proactive problem-solving, and flawless execution in a client-facing environment.

Responsibilities include managing demanding calendars, arranging international travel, preparing materials, and coordinating events. A 5+ year background in financial services or similar is preferred, with strong MS Office skills and a bachelor's degree