Sr. Executive Assistant

Solomon Page; San Francisco (CA); Hybrid; USD 47,000 - 63,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k) plan

Commuter benefits

Job summary

Solomon Page is seeking a Senior Executive Assistant to support a top media and entertainment company in a hybrid role based in San Francisco. The role involves coordinating calendars, travel, expenses, correspondence, and meeting materials, while mentoring fellow EAs and helping set standards for the team.

The ideal candidate has 7+ years of relevant experience, mastery of Google Workspace and Microsoft Office, and exceptional communication with the ability to handle confidential information

Qualifications

• High school diploma required.
• College degree preferred.
• Minimum of 7 years of relevant experience required.
• Mastery of Google Workspace (Docs, Spreadsheets, Presentations) and Microsoft Office applications (Outlook, Word, PowerPoint, Excel).
• Expert verbal and written communication skills with the ability to communicate at all levels within the organization.
• Proven ability to work with confidential information, while exercising sound judgment and decision‑making.
• Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly.

Responsibilities

• Calendaring, travel arrangements, and expenses management.
• Correspondence handling and complex communications.
• Meeting and project support, including materials and timelines.
• Documentation and reporting creation and distribution.
• Office equipment and inventory maintenance.

Skills

Google Workspace

Microsoft Office

Communication skills

Confidentiality

Time management

Mentoring

Education

High school diploma

College degree preferred

Tools

Google Docs/Sheets/Slides

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

We are looking for a Sr. Executive Assistant for a top media & entertainment company hybrid out of their San Francisco offices! Coordinates and performs a wide range of routine and complex administrative and clerical duties. Independently manages day-to-day activities in support of Company Product & Technology executive leadership, which includes but is not limited to, calendaring and scheduling, managing travel arrangements, handling of complex communications, development and distribution of meeting materials, office supply management, and presentation and reporting support. Always demonstrates a high level of professionalism and positive service attitude, strong attention to detail, and excellent organizational skills. Is looked to by other EAs as a knowledge source and a mentor that also provides training to newer EAs on the team. Works to develop and document standards used across the DE&ET EA team. Supports Sr Execs in the organization. Will also provide back-up support for other assistants as part of an executive assistant team.

• Pay rate: $40.00/hr

Responsibilities:

Calendaring, Travel & Expenses, Correspondence

• Schedules appointments, meetings, and locations within calendar constraints without consultation; arranges programs or events; may participate in meetings as a representative of the organization, researches and prepares materials.
• Coordinates executives’ calendars, including registration & travel.
• Coordinates a wide variety of large or complex events and meetings, which may include multiple organizations, international travel, technology, and/or refreshments.
• Fields, screens, redirects, and responds to a wide variety of inquiries; advises office policies and procedures; contacts individuals inside and outside of the organization on highly confidential matters.
• Composes difficult/sensitive correspondence requiring a high degree of initiative, judgment, originality, and knowledge.
• Thrives in ambiguity, learns fast, and excels at exercising judgement to drive optimal outcomes within the set of options.
• Maintains office equipment and inventory.

Meeting & Project Support

• Coordinates program or project events including registration, scheduling presenters, logistics, accommodation requests, food & beverage, basic meeting and program materials, etc.
• Provides program or project support; prepares materials and assists in managing timelines and tasks; manages program or project calendars.
• Prepares program or project timelines and tasks; may be responsible for managing small projects in scope and impact.

Documentation & Reporting

• Creates and distributes accurately generated reports, proposals, presentations, or other relevant materials.
• Creates, compiles, prepares and maintains standard spreadsheets, databases, or reports, based on information compiled from various sources.

Required Education, Experience/Skills/Training:

• High school diploma required
• College degree preferred
• Minimum of 7 years of relevant experience required
• Mastery of Google Workspace (Docs, Spreadsheets, Presentations) and Microsoft Office applications (Outlook, Word, PowerPoint, Excel).
• Mastery of administrative functions and processes.
• Expert verbal and written communication skills with the ability to communicate at all levels within the organization.
• Proven ability to work with confidential information, while exercising sound judgment and decision‑making.
• Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long‑term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.