Administrative Assistant

Testing Site - JPMC; Plano (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Testing Site - JPMC in Plano, TX seeks an Executive Assistant to support senior leadership with calendar management, travel logistics, and communications. The role requires discretion, strong organization, and flawless output in a fast-paced environment.

Five years of administrative experience and proficiency in Microsoft Office are essential. The position is in-office only (Mon-Fri) with exposure to executive-level clients across the organization.

Qualifications

• Five+ years of administrative experience.
• Strong organizational and time-management skills.
• Ability to handle confidential information with discretion.
• Excellent written and spoken communication skills.
• Proficiency in Microsoft Office suite.

Responsibilities

• Maintain complex and detailed calendars.
• Screen incoming calls and determine priority.
• Coordinate internal and external meetings logistics.
• Arrange domestic and international travel
• Organize events and catering/transportation
• Process invoices and T&E expense claims.
• Assist with staff onboarding/offboarding
• Prepare high quality emails and internal communications
• Maintain organizational charts and bios
• Handle routine activities and preempt delays
• Edit spreadsheets and presentations for client meetings

Skills

Executive support

Calendar management

Discretion

Communication

Microsoft Office

Phone etiquette

Prioritization

Senior mgmt interaction

Education

College degree

Tools

Microsoft Office

Expense management tools

Travel booking tools

Job description

Become an integral part of [insert LOB] team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant in [insert LOB], you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio’s
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, capabilities, and skills

• At least five years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.