Executive Assistant - New York, NY

eTeam; New York (NY); Sur place; USD 60 000 - 90 000; Plein temps

Résumé du poste

eTeam in New York, NY is seeking an Executive Assistant for a 12-month contract. The role is strictly in-office at 1585 Broadway, five days per week, supporting senior management with confidential administrative tasks and scheduling.

You will manage calendars, prepare reports, arrange travel, and handle communications in a fast-paced environment, evolving procedures to meet department goals. A minimum of 3 years in an executive/administrative role is required.

Qualifications

• Minimum 3 years of experience in an Executive or Administrative Assistant role.
• High school diploma or GED is required; Bachelor's degree preferred.
• Ability to multi-task in a fast-paced environment.
• Experience in calendar management.
• Adaptable team player with strong problem-solving ability.
• Strong interpersonal skills and excellent telephone etiquette.
• Tact and good judgment in confidential situations and interaction with senior management.

Responsabilités

• Provide high-level administrative support including research, reports, and information requests.
• Handle clerical tasks: correspondence, visitors, conference calls, travel arrangements, scheduling meetings.
• Interact with staff at all levels in a fast-paced, matrixed organization.
• Adapt procedures and processes to align with department goals and activities.

Connaissances

Multi-tasking

Adaptable team player

Telephone etiquette

Calendar management

Office procedures

Interpersonal skills

Tact and judgment

Formation

High school diploma or GED

Bachelor's degree preferred

Outils

Microsoft Word

Microsoft Excel

PowerPoint

Description du poste

Job Title: Executive Assistant

Contract Duration: 12 months

Location: New York, NY

WORK LOCATION IS 1585 BROADWAY, NY. Role is 5 days a week in office. There is no opportunity for remote working.

The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.

Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.

Qualifications

• - Minimum of 3 years of experience in an Executive or Administrative Assistant role
• - High school diploma or GED is required; Bachelor's degree preferred
• - Being able to multi-task in a fast-paced environment
• - Experience in calendar management
• - Adaptable team player
• - Good problem-solving ability
• - Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
• - Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
• - Effective interpersonal skills and excellent telephone etiquette
• - Tact and good judgment in confidential situations and proven experience interacting with senior management