Executive Assistant

GetJobSmart; Newark (NJ); On-site; USD 35,000 - 46,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Professional development

Wellness programs

Job summary

Vantage West Corp. in Newark, NJ, seeks a full-time Executive Assistant to support its executive leadership. You will manage calendars, schedule appointments, arrange travel, and handle a range of administrative tasks in a confidential, discreet manner.

The role requires a bachelor's degree and at least two years of similar experience. Proficiency with Microsoft Office Suite and calendar tools is essential, with strong organizational and communication skills to coordinate cross-functional work

Qualifications

• Bachelor's degree required.
• Minimum of two years in a similar role.
• Strong organizational and multitasking abilities.
• Proficiency with Microsoft Office and calendar tools.

Responsibilities

• Manage executive calendars and schedule appointments.
• Coordinate travel arrangements and itineraries.
• Handle correspondence and prepare presentations.
• Support with various administrative tasks in the office.

Skills

Calendar management

Scheduling

Travel coordination

MS Office

Organizational skills

Confidentiality

Discretion

Communication

Education

Bachelor's degree

Tools

Outlook

Google Calendar

Microsoft Office Suite

Job description

Vantage West Corp., a leading financial services company based in Newark, NJ, seeks a full-time Executive Assistant to support its executive leadership. This role involves managing schedules, coordinating travel, and handling administrative tasks.

The Executive Assistant will manage calendars, schedule appointments, and arrange travel using digital tools like Outlook and Google Calendar. Responsibilities include handling correspondence, preparing presentations, and assisting with various administrative tasks in the office. This role requires excellent organizational skills, proficiency in Microsoft Office Suite, and the ability to multitask effectively. The Executive Assistant will also be responsible for maintaining files, ordering office supplies, and supporting the executive's schedule by coordinating with other departments. This position demands a high level of confidentiality and discretion, as well as the ability to handle sensitive information. The ideal candidate will have a bachelor's degree in a related field and at least two years of experience in a similar role.

You'll join our executive team in Newark, NJ, where collaboration and efficiency are crucial. The role offers a dynamic environment with opportunities for professional growth.

This position offers a attractive compensation ranging from $35,000 to $45,723 per year, depending on experience and qualifications. While the specific benefits are not detailed, employees can typically expect comprehensive health insurance coverage, including medical, dental, and vision plans. Retirement benefits may include a 401(k) plan with company matching contributions, providing financial security for the long term. Additionally, the company may offer other perks such as paid time off, professional development opportunities, and wellness programs to support employees' overall well-being. The workplace is equipped with modern technology, including high-performance computers and software tools tailored to the role, ensuring efficiency and productivity. The position requires a bachelor's degree in a relevant field, typically 2-4 years of experience in the industry, and strong problem-solving skills. Candidates should be proficient in using industry-standard tools and software, demonstrating a commitment to continuous learning and adaptation to new technologies. The role involves managing projects, coordinating with cross-functional teams, and delivering high-quality results within tight deadlines.

Successful candidates should have excellent organizational skills, strong communication abilities, and proficiency in Microsoft Office Suite. Previous experience in an administrative or executive assistant role is preferred.

Managing the executive's calendar, scheduling appointments, coordinating travel arrangements, handling correspondence, preparing presentations, and assisting with administrative tasks. Excellent organizational skills, strong communication abilities, and proficiency in Microsoft Office Suite. Previous experience in an administrative or executive assistant role is preferred.