Temp-to-Hire: Elite Executive Assistant to the C-Suite

The Fountain Group LLC; Bridgewater Township (NJ); On-site; USD 36,000 - 47,000; Full time

Job summary

The Fountain Group LLC is seeking an Executive Assistant (Temp-to-Hire Possible) in Bridgewater, NJ. This role provides high-level administrative support to senior leaders in a fast-paced, regulated environment within the pharmaceutical and life sciences sector.

Responsibilities include complex calendar management across time zones, domestic and international travel coordination, and preparation of executive-level materials.

Qualifications

• High school diploma or equivalent; college degree preferred.
• Minimum of three years' experience supporting senior leaders in an executive assistant role.
• Experience in a corporate or highly regulated environment preferred; pharmaceutical or life sciences experience a plus.

Responsibilities

• Provide comprehensive, proactive administrative support to senior executives, ensuring efficient day-to-day operations.
• Manage complex calendars, scheduling internal and external meetings across multiple time zones, with flexibility for urgent and last-minute changes.
• Coordinate domestic and international travel, including flights, ground transportation, accommodation, visas, and passport renewals.
• Prepare, edit, and compile executive-level presentations, reports, dashboards, and briefing materials.
• Support planning and execution of onsite and virtual meetings, including agendas, logistics, catering, and follow-up actions.
• Act as a key liaison with other Executive Assistants to align schedules, travel plans, and leadership activities.
• Handle highly confidential and sensitive information with absolute discretion and professionalism.
• Process and reconcile travel and expense reports using Concur.

Skills

Calendar management

Executive support

Travel coordination

Communication

Discretion

Microsoft Office

SharePoint

Presentation creation

Education

High school diploma or equivalent

College degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SharePoint

Concur

Job description

The Fountain Group LLC is seeking an Executive Assistant (Temp-to-Hire Possible) in Bridgewater, NJ. This role provides high-level administrative support to senior leaders in a fast-paced, regulated environment within the pharmaceutical and life sciences sector.

Responsibilities include complex calendar management across time zones, domestic and international travel coordination, and preparation of executive-level materials.