Administrative Assistant

The Fountain Group; East Hanover (NJ); Hybrid; USD 55,000 - 59,000; Full time

Benefits offered by this job

Hybrid schedule

Job summary

The Fountain Group is seeking an Administrative Assistant for a prominent client in East Hanover, NJ. This 6-month contract role supports senior leadership with calendar management, travel coordination, and expense processing.

The position requires 5–7 years of admin or exec support experience, with pharmaceutical industry exposure preferred. Proficiency in MS Office (Outlook, Word, Excel, PowerPoint, Teams) and experience with Concur, SAP, Ariba is expected.

Qualifications

• High school diploma or equivalent required; college/secretarial certificate preferred.
• 5–7 years of administrative or executive support experience.
• Pharmaceutical industry experience strongly preferred.
• Experience supporting senior leadership and handling confidential information.
• Proficiency in Microsoft Office apps—Outlook, Word, Excel, PowerPoint, Teams.
• Experience with Concur, SAP, Ariba, or similar expense systems preferred.
• Strong calendar management, travel coordination, meeting planning, and expense reporting.
• Excellent organizational, communication, and interpersonal skills.

Responsibilities

• Provide high-level administrative support to senior leadership.
• Manage calendars, schedule appointments, and coordinate travel (domestic and international).
• Process complex expense reports and assist with expense management.
• Coordinate internal and external meetings, video conferences, and conference calls.
• Handle sensitive and confidential information with professionalism and discretion.
• Track project updates, follow up with managers, and ensure timely completion of tasks.
• Use Microsoft Office applications and administrative systems including Outlook, Teams, Word, Excel, PowerPoint, Concur, SAP, and Ariba.

Skills

Calendar management

Travel coordination

Meeting planning

Expense reporting

Communication

Interpersonal skills

Confidentiality

Education

High school diploma

College or secretarial school certificate preferred

Tools

Concur

SAP

Ariba

Microsoft Office

Outlook

Teams

Excel

PowerPoint

Job description

We are currently seeking an Administrative Assistant for a prominent client of ours. This position is located in East Hanover, NJ. Details for the position are as follows:

Job Description:

• Pay: $40 – 43/hr (W2)
• 6-month contract assignment
• Hybrid schedule: 3 days onsite in East Hanover, NJ
• Provide high-level administrative support to senior leadership
• Manage calendars, schedule appointments, and coordinate domestic and international travel arrangements
• Process complex expense reports and assist with expense management
• Coordinate internal and external meetings, video conferences, and conference calls
• Handle sensitive and confidential information with professionalism and discretion
• Track project updates, follow up with managers, and ensure timely completion of assigned tasks
• Use Microsoft Office applications and administrative systems, including Outlook, Teams, Word, Excel, PowerPoint, Concur, SAP, and Ariba

Qualifications:

• High school diploma or equivalent required; college or secretarial school certificate preferred
• 5–7 years of administrative or executive support experience
• Pharmaceutical industry experience strongly preferred
• Previous experience supporting senior leadership and handling confidential information
• Proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams
• Experience with Concur, SAP, Ariba, or similar expense management and business systems preferred
• Strong calendar management, travel coordination, meeting planning, and expense reporting skills
• Excellent organizational, communication, and interpersonal skills

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