Executive Assistant

Boston Executive Assistants; Boston (MA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

401(k)

Vision insurance

Paid maternity leave

Paid paternity leave

Tuition assistance

Job summary

A top-tier investment firm located in Boston is seeking an exceptional Executive Assistant. In this key role, you will support senior leadership by managing complex schedules, overseeing recruitment processes, and optimizing operational workflows. The ideal candidate will have proven EA experience, a project management mindset, and strong expertise in Excel. This position offers a dynamic work culture with opportunities for ownership and growth, as well as a competitive benefits package, including medical and 401(k).

Qualifications

• Proven experience as an Executive Assistant in a fast-paced environment.
• Strong project management skills and ability to own projects end-to-end.
• Exposure to HR operations and recruiting processes.

Responsibilities

• Manage complex calendars and travel arrangements.
• Coordinate high-volume interview scheduling and candidate interactions.
• Support HR processes like performance reviews and onboarding.

Skills

Project management mindset

Advanced Excel

Attention to detail

Recruiting support

Professional demeanor

Job description

Direct message the job poster from Boston Executive Assistants

Empowering Organizations with the Right Talent for Success, and Candidates with More Than Just a Job – It's About Finding the Perfect Match in…

Top-Tier Investment Firm | Highly Visible | Office-Forward (4 Days/Week)

This is not a traditional EA role.

We’re partnering with a top-rated investment firm to hire an exceptional Executive Assistant with strong project management and HR exposure to support two senior leaders and their teams. This role sits at the center of the organization — combining executive support, recruiting coordination, and operational ownership.

If you love bringing structure to complexity, owning projects end-to-end, and being the trusted “go-to” person, this is a standout opportunity.

What You’ll Do

• Manage complex calendars, travel, and day-to-day executive support
• Own high-volume interview scheduling and candidate coordination
• Support performance reviews, onboarding, and HR processes (Workday exposure)
• Build and maintain Excel trackers for recruiting, budgets, vendors, and reviews
• Lead logistics for offsites, events, and annual holiday gifting
• Improve systems, processes, and internal workflows

What We’re Looking For

• Proven EA experience in a fast-paced environment
• Strong project management mindset (you organize, improve, and execute)
• Exposure to recruiting, HR operations, or people-focused initiatives
• Advanced Excel and exceptional attention to detail
• Professional, polished, and comfortable being the face of the team
• Office-forward (ideally 4 days/week; some weeks 3)

Why This Role

• High visibility and trust with senior leadership
• Real ownership — not just task execution
• Top-tier culture, benefits, and long‑term growth

Seniority level

• Mid‑Senior level

Employment type

• Full‑time

Job function

• Administrative, Project Management, and Human Resources

Industries

• Financial Services, Business Consulting and Services, and Investment Management

Referrals increase your chances of interviewing at Boston Executive Assistants by 2x

Benefits

• Medical insurance
• 401(k)
• Vision insurance
• Paid maternity leave
• Paid paternity leave
• Tuition assistance