Executive Assistant

Private Equity; New York (NY); On-site; USD 85,000 - 130,000; Full time

Job summary

Private Equity in New York is seeking an Executive Assistant to support senior investment professionals in a fast-paced, sophisticated environment. You will manage calendars, coordinate complex travel, arrange high-level meetings, and handle confidential information with discretion.

The ideal candidate has 3+ years of EA experience in financial services or private equity, excellent communication, and a proactive, organized approach to continuous busy schedules.

Qualifications

• 3+ years of Executive Assistant or high-level administrative experience.
• Experience in financial services, private equity, or investment banking preferred.
• Excellent calendar management and scheduling skills.
• Strong written and verbal communication.
• Highly organized with attention to detail.
• Professional, discreet and team-oriented.
• Comfortable juggling multiple priorities in a demanding environment.

Responsibilities

• Manage complex and changing calendars for senior professionals.
• Coordinate domestic and international travel with detailed itineraries.
• Schedule meetings with executives, investors and other high-level contacts.
• Handle expense reports and administrative logistics.
• Coordinate conference calls, meetings, lunches and team events.
• Work with other EAs and professionals across the firm.
• Anticipate conflicts and priorities before they arise.
• Handle confidential information with discretion.
• Be the polished point of contact for internal and external relationships.
• Support special projects and provide additional team assistance as needed.

Skills

Calendar management

Communication

Organization

Discretion

Tools

Microsoft Outlook

Microsoft Office

Job description

Job Description

Job Description

Exceptional opportunity to join a highly successful private equity firm in a visible Executive Assistant role.

Seeking a polished, sharp and highly organized Executive Assistant who thrives in a fast-paced, sophisticated environment. You’ll work alongside accomplished investment professionals and become an integral part of a collaborative, high-performing team.

This is an excellent opportunity for an EA who enjoys being at the center of the action, managing busy schedules, coordinating complex travel, anticipating needs and keeping a dynamic team running seamlessly.

What You’ll Do

• Manage complex and constantly changing calendars for senior investment professionals
• Coordinate domestic and international travel, including detailed itineraries
• Schedule internal and external meetings with executives, investors and other high-level contacts
• Handle expense reports and administrative logistics
• Coordinate conference calls, meetings, lunches and team events
• Work closely with other EAs and professionals across the firm
• Anticipate scheduling conflicts and priorities before they become problems
• Handle confidential information with discretion
• Serve as a polished and professional point of contact for internal and external relationships
• Pitch in on special projects and provide additional team support as needed

Who We're Looking For

You are proactive, polished and extremely organized, with the judgment to know what needs attention without waiting to be asked.

You enjoy a busy, high-energy environment, communicate confidently at all levels and take pride in making things run smoothly behind the scenes.

Qualifications

• 3+ years of Executive Assistant or high-level administrative experience
• Financial services, private equity, investment banking, asset management or other fast-paced professional-services experience strongly preferred
• Excellent calendar management and scheduling skills
• Strong written and verbal communication
• Highly organized with exceptional attention to detail
• Professional, discreet and team-oriented
• Comfortable juggling multiple priorities in a demanding environment
• Strong Microsoft Outlook and Office skills

Why This Role?

This isn't a position where you'll disappear into the background. You'll be a trusted member of the team, working with smart, driven professionals in an environment where excellent administrative support is genuinely valued.

Company Description

Well renowned midtown Private Equity boutique