Executive Assistant - Global Investment Firm

Daley And Associates, LLC; Boston (MA); On-site; USD 65,000 - 95,000; Full time

Job summary

Daley And Associates, LLC is seeking an Executive Assistant to support the Human Resources organization in Boston. The role involves partnering with senior HR leaders, maintaining calendars, coordinating meetings, and facilitating travel arrangements in a fast-paced, confidential environment.

The ideal candidate is highly organized, proactive, discreet, and able to act as a true partner to senior leadership, contributing to efficient operations and successful HR initiatives.

Qualifications

• Experience supporting senior executives or leaders.
• Excellent organizational skills and extreme attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Discretion and professionalism when handling confidential information.
• Proactive mindset with anticipation of needs and proactive problem solving.

Responsibilities

• Proactively manage complex, fast-moving calendars and prioritize competing demands.
• Coordinate internal and external meetings, events, and leadership meetings.
• Arrange domestic and international travel, itineraries, accommodations, and expenses.
• Serve as a trusted partner to HR leadership and senior leaders.
• Build relationships across HR, senior leadership, and admin teams.
• Track projects, deadlines, follow-ups, talent calendars, and key HR initiatives.
• Support Town Halls and presentations using PowerPoint and Microsoft Copilot.
• Coordinate year-end performance review scheduling and documentation.
• Lead onboarding for new HR team members.
• Identify opportunities to improve processes and workflows through technology, AI, and data.

Job description

Executive Assistant - Global Investment Firm in Boston

I’m working with a highly respected global investment management firm on an Executive Assistant opportunity supporting the Human Resources organization in Boston.

This is a high-visibility role supporting the Director of Human Resources and several other senior leaders. The ideal candidate will be proactive, highly organized, discreet, and comfortable serving as a true partner to senior leadership in a fast-paced environment.

Responsibilities:

• Proactively manage complex, fast-moving calendars and help prioritize competing demands
• Coordinate internal and external meetings, events, and leadership meetings
• Arrange domestic and international travel, itineraries, accommodations, and expenses
• Serve as a trusted partner to the Director of HR by anticipating needs and keeping priorities moving
• Build strong relationships across HR, senior leadership teams, and the broader administrative community
• Track projects, deadlines, follow-ups, talent calendars, and key HR initiatives
• Support Town Halls, team meetings, and presentations using PowerPoint and Microsoft Copilot
• Coordinate year-end performance review scheduling and documentation
• Lead onboarding for new HR team members
• Identify opportunities to improve processes and workflows through technology, AI, and data

Requirements:

• Strong experience supporting senior-level executives or leaders
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-moving environment
• Strong judgment, discretion, and professionalism when handling confidential information
• Proactive mindset with the ability to anticipate needs rather than simply react to requests