Executive Assistant

United States Digital Space LLC; Boston (MA); On-site; USD 100,000 - 140,000; Full time

Benefits offered by this job

Equity package

Benefits

Job summary

United States Digital Space LLC, based in Boston, MA, is seeking an Executive Assistant to support the Chief Product Officer and other senior leaders. You will manage complex calendars, coordinate domestic and international travel, draft communications, and help run day-to-day operations with a focus on confidentiality and efficiency.

Ideal candidates have 5+ years supporting C-level executives, strong writing skills, and proven cross-functional collaboration.

Qualifications

• 5+ years of experience supporting C-level executives or senior leaders in an Executive Assistant or similar role.
• Demonstrated success managing complex calendars, travel, and shifting priorities in a fast-paced, high-growth environment.
• Exceptional written and verbal communication skills, including experience drafting communications on behalf of senior executives.
• Outstanding organizational skills with exceptional attention to detail and the ability to manage multiple competing priorities independently.
• Proven ability to exercise sound judgment, maintain confidentiality, and build trusted relationships across all levels of an organization.
• Experience planning and executing executive meetings, offsites, and cross-functional events.

Responsibilities

• Provide strategic administrative support to the Chief Product Officer and, over time, other senior executives by managing complex calendars, prioritizing meetings, coordinating travel, and ensuring seamless day-to-day operations.
• Anticipate executive needs by preparing meeting materials, managing action items, drafting communications, and ensuring leaders are well-prepared for key decisions, presentations, and initiatives.
• Coordinate domestic and international travel, expense reporting, executive meetings, offsites, All Hands, and other organizational events with exceptional attention to detail.
• Serve as a trusted partner across Product, Engineering, Design, Go-to-Market, and executive leadership teams by facilitating communication, coordinating cross-functional meetings, and helping drive alignment on priorities.
• Manage confidential information with sound judgment while continuously improving administrative processes and identifying opportunities to increase executive efficiency and team effectiveness.

Skills

Executive support

Calendar management

Travel coordination

Executive communications

Confidentiality & judgment

Cross-functional collaboration

Tools

Google Workspace

Expense management tools

Job description

At the company, we're on a mission to unlock human performance and healthspan. the company empowers members to perform at a higher level through a deeper understanding of their bodies and daily lives.

the company is hiring an Executive Assistant to provide exceptional administrative partnership to our Chief Product Officer. This individual will play a critical role in enabling the CPO to operate effectively by anticipating needs, managing competing priorities, and driving seamless day-to-day operations. As the company continues its rapid expansion, we may also consider exceptional candidates from this process for future Executive Assistant opportunities supporting other senior leaders across the organization.

Responsibilities

• Provide strategic administrative support to the Chief Product Officer and, over time, other senior executives by managing complex calendars, prioritizing meetings, coordinating travel, and ensuring seamless day-to-day operations.
• Anticipate executive needs by preparing meeting materials, managing action items, drafting communications, and ensuring leaders are well-prepared for key decisions, presentations, and initiatives.
• Coordinate domestic and international travel, expense reporting, executive meetings, offsites, All Hands, and other organizational events with exceptional attention to detail.
• Serve as a trusted partner across Product, Engineering, Design, Go-to-Market, and executive leadership teams by facilitating communication, coordinating cross-functional meetings, and helping drive alignment on priorities.
• Manage confidential information with sound judgment while continuously improving administrative processes and identifying opportunities to increase executive efficiency and team effectiveness.

Qualifications

• 5+ years of experience supporting C-level executives or senior leaders in an Executive Assistant or similar role.
• Demonstrated success managing complex calendars, travel, and shifting priorities in a fast-paced, high-growth environment.
• Exceptional written and verbal communication skills, including experience drafting communications on behalf of senior executives.
• Outstanding organizational skills with exceptional attention to detail and the ability to manage multiple competing priorities independently.
• Proven ability to exercise sound judgment, maintain confidentiality, and build trusted relationships across all levels of an organization.
• Experience planning and executing executive meetings, offsites, and cross-functional events.
• Proficiency with Google Workspace and experience using collaboration and expense management tools.
• Strong commitment to embracing and leveraging AI tools in day-to-day tasks, ensuring AI-assisted work aligns with the same high-quality standards as personal contributions.

This role is based in the the company office located in Boston, MA. The successful candidate must be prepared to relocate if necessary to work out of the Boston, MA office.

the company is an Equal Opportunity Employer and participates in E-verify to determine employment eligibility

The the company compensation philosophy is designed to attract, motivate, and retain exceptional talent by offering competitive base salaries, meaningful equity, and consistent pay practices that reflect our mission and core values.

At the company, we view total compensation as the combination of base salary, equity, and benefits, with equity serving as a key differentiator that aligns our employees with the long-term success of the company and allows every member of our corporate team to own part of the company and share in the company’s long-term growth and success.

The U.S. base salary range for this full-time position is $100,000 - $140,000. Salary ranges are determined by role, level, and location. Within each range, individual pay is based on factors such as job-related skills, experience, performance, and relevant education or training.

In addition to the base salary, the successful candidate will also receive benefits and a generous equity package.

These ranges may be modified in the future to reflect evolving market conditions and organizational needs. While most offers will typically fall toward the starting point of the range, total compensation will depend on the candidate’s specific qualifications, expertise, and alignment with the role’s requirements.