Executive Assistant

Whoop; Boston (MA); On-site; USD 100,000 - 140,000; Full time

Job summary

WHOOP is hiring an Executive Assistant to provide exceptional administrative partnership to our Chief Product Officer. This role enables the CPO to operate effectively by anticipating needs, managing competing priorities, and driving seamless day‑to‑day operations from the Boston office.

This role is based in Boston, MA, and requires 5+ years of experience supporting senior leaders, with expert calendar and travel management, strong written communication, and meticulous organization.

Qualifications

• 5+ years of experience supporting C-level executives or senior leaders in an Executive Assistant or similar role.
• Demonstrated success managing complex calendars, travel, and shifting priorities in a fast-paced, high-growth environment.
• Exceptional written and verbal communication skills, including experience drafting communications on behalf of senior executives.
• Outstanding organizational skills with exceptional attention to detail and the ability to manage multiple competing priorities independently.
• Proven ability to exercise sound judgment, maintain confidentiality, and build trusted relationships across all levels of an organization.
• Experience planning and executing executive meetings, offsites, and cross-functional events.
• Proficiency with Google Workspace and experience using collaboration and expense management tools.
• Strong commitment to embracing and leveraging AI tools in day-to-day tasks, ensuring AI-assisted work aligns with high-quality standards.

Responsibilities

• Provide strategic administrative support to the Chief Product Officer and, over time, other senior executives by managing complex calendars, prioritizing meetings, coordinating travel, and ensuring seamless day-to-day operations.
• Anticipate executive needs by preparing meeting materials, managing action items, drafting communications, and ensuring leaders are well-prepared for key decisions, presentations, and initiatives.
• Coordinate domestic and international travel, expense reporting, executive meetings, offsites, All Hands, and other organizational events with exceptional attention to detail.
• Serve as a trusted partner across Product, Engineering, Design, Go-to-Market, and executive leadership teams by facilitating communication, coordinating cross-functional meetings, and helping drive alignment on priorities.
• Manage confidential information with sound judgment while continuously improving administrative processes and identifying opportunities to increase executive efficiency and team effectiveness.

Skills

Calendar management

Travel coordination

Communication skills

Organization

Confidentiality

Cross-functional collaboration

Executive meetings planning

Google Workspace

AI tools familiarity

Discretion

Tools

Google Workspace

Expense reporting tools

Job description

At WHOOP, we're on a mission to unlock human performance and healthspan. WHOOP empowers members to perform at a higher level through a deeper understanding of their bodies and daily lives.

WHOOP is hiring an Executive Assistant to provide exceptional administrative partnership to our Chief Product Officer. This individual will play a critical role in enabling the CPO to operate effectively by anticipating needs, managing competing priorities, and driving seamless day‑to‑day operations. As WHOOP continues its rapid expansion, we may also consider exceptional candidates from this process for future Executive Assistant opportunities supporting other senior leaders across the organization.

Responsibilities

• Provide strategic administrative support to the Chief Product Officer and, over time, other senior executives by managing complex calendars, prioritizing meetings, coordinating travel, and ensuring seamless day‑to‑day operations.
• Anticipate executive needs by preparing meeting materials, managing action items, drafting communications, and ensuring leaders are well‑prepared for key decisions, presentations, and initiatives.
• Coordinate domestic and international travel, expense reporting, executive meetings, offsites, All Hands, and other organizational events with exceptional attention to detail.
• Serve as a trusted partner across Product, Engineering, Design, Go‑to‑Market, and executive leadership teams by facilitating communication, coordinating cross‑functional meetings, and helping drive alignment on priorities.
• Manage confidential information with sound judgment while continuously improving administrative processes and identifying opportunities to increase executive efficiency and team effectiveness.

Qualifications

• 5+ years of experience supporting C‑level executives or senior leaders in an Executive Assistant or similar role.
• Demonstrated success managing complex calendars, travel, and shifting priorities in a fast‑paced, high‑growth environment.
• Exceptional written and verbal communication skills, including experience drafting communications on behalf of senior executives.
• Outstanding organizational skills with exceptional attention to detail and the ability to manage multiple competing priorities independently.
• Proven ability to exercise sound judgment, maintain confidentiality, and build trusted relationships across all levels of an organization.
• Experience planning and executing executive meetings, offsites, and cross‑functional events.
• Proficiency with Google Workspace and experience using collaboration and expense management tools.
• Strong commitment to embracing and leveraging AI tools in day‑to‑day tasks, ensuring AI‑assisted work aligns with the same high‑quality standards as personal contributions.

This role is based in the WHOOP office located in Boston, MA. The successful candidate must be prepared to relocate if necessary to work out of the Boston, MA office.

WHOOP is an Equal Opportunity Employer and participates in E‑verify to determine employment eligibility.

The U.S. base salary range for this full‑time position is $100,000 - $140,000. Salary ranges are determined by role, level, and location. Within each range, individual pay is based on factors such as job‑related skills, experience, performance, and relevant education or training. In addition to the base salary, the successful candidate will also receive benefits and a generous equity package.