Senior Executive Assistant to VP & General Counsel

The Hollister Group; Cambridge (MA); Híbrido; USD 95 000 - 107 000; Tempo integral

Resumo da oferta

The Hollister Group is seeking an experienced Executive Assistant to support the VP & General Counsel in Cambridge, Massachusetts. This full-time role manages a busy calendar, conducts travel arrangements, and handles sensitive communications with discretion.

You will draft correspondence, prepare presentations, and coordinate with internal teams and outside counsel. A hybrid schedule (4 days onsite / 1 day remote) and occasional after-hours support are expected as business needs arise.

Qualificações

• 7+ years of executive-level administrative support experience
• Experience supporting senior leadership; C-suite/high-level support preferred
• Ability to manage complex calendars, competing priorities, and last-minute changes
• Excellent organizational, project management, communication, writing, and proofreading skills
• Strong judgment and discretion with confidential information
• Ability to balance pressure with multiple deadlines
• Proficiency with Microsoft Office, Google Workspace, Zoom, Adobe, Dropbox and document comparison tools

Responsabilidades

• Act as main contact for the executive office; greet visitors and gatekeep
• Manage complex calendars across internal and external stakeholders
• Arrange detailed domestic and international travel; build itineraries; complete expense reporting
• Track follow-ups, deadlines, and executive action items
• Keep the executive suite organized; handle daily operational details
• Assess and route incoming requests with minimal direction
• Cultivate relationships with senior leaders and external partners
• Prepare, update, and refine executive materials (presentations, reports)
• Draft, edit, and proofread correspondence with accuracy
• Conduct online research for initiatives and communications
• Maintain organized electronic and physical records in a document management system
• Coordinate meeting logistics; space, catering, A/V needs
• Support additional administrative projects as assigned

Conhecimentos

Executive support

Calendar management

Discretion

Communication

Organization

Formação académica

High school diploma

Bachelor's degree preferred

Ferramentas

Microsoft Office

Google Workspace

Zoom

Adobe

Dropbox

iManage

Descrição da oferta de emprego

The Hollister Group is seeking an experienced Executive Assistant to support the VP & General Counsel in Cambridge, Massachusetts. This full-time role manages a busy calendar, conducts travel arrangements, and handles sensitive communications with discretion.

You will draft correspondence, prepare presentations, and coordinate with internal teams and outside counsel. A hybrid schedule (4 days onsite / 1 day remote) and occasional after-hours support are expected as business needs arise.