Senior Executive Assistant | Hybrid (Cambridge) to VP & GC

The Hollister Group; Boston (MA); Hybride; USD 95 000 - 105 000; Plein temps

Résumé du poste

The Hollister Group is seeking a polished, proactive Executive Assistant to support a Vice President and General Counsel in a high-visibility, fast-paced environment. This full-time role is primarily on-site in Cambridge with one remote day per week, occasional early mornings, evenings, or weekends as needed.

Compensation is $95,000–$105,000 annually. The ideal candidate has 5–7+ years of executive support, exceptional discretion, and superb calendar, travel, and communications skills;

Qualifications

• 5-7+ years of executive-level administrative support.
• High school diploma required; bachelor’s degree preferred.
• Proven experience supporting senior leaders in a large organization.
• Ability to manage complex calendars and shifting priorities quickly.
• Excellent organizational, writing, proofreading, and communication skills.
• Demonstrated discretion and professionalism handling confidential and sensitive information.
• Ability to remain calm under pressure with multiple priorities and deadlines.
• Hybrid schedule flexibility; availability by email and text as needed.
• Background check required.

Responsabilités

• Act as the main point of contact and gatekeeper for the executive office.
• Manage and refine a high-volume, highly complex calendar.
• Coordinate detailed domestic and international travel, including itineraries and expense reporting.
• Track commitments, deadlines, and follow-ups to ensure action items are completed on time.
• Anticipate day-to-day operational needs of the executive office and keep processes running smoothly.
• Triage inbound requests from internal and external stakeholders with minimal direction.
• Build strong working relationships with senior leaders and external partners.
• Prepare, polish, and organize executive-facing materials (presentations, reports, confidential content).
• Draft, edit, and proofread correspondence and documents; verify details.
• Conduct online research to support executive projects and communications.
• Maintain well-organized electronic and physical filing systems.
• Coordinate meeting logistics, including space, catering, equipment, and A/V.

Connaissances

Calendar management

Executive support

Travel coordination

Stakeholder management

Discretion

Communication

Attention to detail

Research skills

Formation

High school diploma

Bachelor’s degree preferred

Outils

Microsoft Office

Microsoft Word

Microsoft PowerPoint

Google Workspace

Zoom

Adobe

Dropbox

Document comparison tools

Description du poste

The Hollister Group is seeking a polished, proactive Executive Assistant to support a Vice President and General Counsel in a high-visibility, fast-paced environment. This full-time role is primarily on-site in Cambridge with one remote day per week, occasional early mornings, evenings, or weekends as needed.

Compensation is $95,000–$105,000 annually. The ideal candidate has 5–7+ years of executive support, exceptional discretion, and superb calendar, travel, and communications skills;