Executive Assistant

Aspen Premier LLC; Boston (MA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Professional development opportunities

Job summary

Aspen Premier LLC, a Boston-based financial services firm, seeks an Executive Assistant for a full-time role. You will manage the executive's calendar, coordinate travel, prepare meeting agendas and minutes, and support client communications in a fast-paced, collaborative office.

The ideal candidate holds a bachelor's degree and several years of experience, with proficiency in industry-standard project management and data analysis tools, plus excellent organizational and interpersonal skills to

Qualifications

• Bachelor's degree in a relevant field.
• Several years of experience in the industry.
• Proficient in using industry-standard software and tools.
• Strong organizational and interpersonal skills.

Responsibilities

• Manage the executive's calendar and scheduling.
• Coordinate travel arrangements and itineraries.
• Prepare meeting agendas and minutes.
• Assist with client communications and correspondence.
• Support smooth office operations and administrative tasks.

Skills

Calendar management

Travel coordination

Administrative tasks

Data analysis

Project management

Client communication

Organizational skills

Interpersonal skills

Education

Bachelor's degree

Tools

Project management software

Data analysis tools

Communication tools

Job description

Aspen Premier LLC, a leading financial services firm, is hiring an Executive Assistant in Boston, MA. This full-time role offers competitive pay and benefits, with a collaborative team environment.

As our Executive Assistant, you'll manage the executive's calendar, coordinate travel, and handle administrative tasks like preparing meeting agendas and minutes. You'll also assist with client communications and ensure office operations run smoothly.

You’ll work closely with our executive team in a dynamic office setting in Boston, MA. Our team is collaborative, supportive, and focused on achieving our company's goals.

The annual salary for this position ranges from $40,000 to $54,973, with the exact amount determined by experience and qualifications. In addition to the attractive compensation, the role offers comprehensive benefits that will be discussed in detail during the interview process. These benefits may include:

• health insurance
• retirement plans
• paid time off
• professional development opportunities

The position requires a bachelor's degree in a relevant field and several years of experience in the industry. Candidates should be proficient in using industry-standard software and tools, such as project management platforms, data analysis software, and communication tools. The workplace is a dynamic and collaborative environment, where team members work together to achieve common goals. The role involves a mix of tasks, including data analysis, project management, and client communication, requiring strong organizational and interpersonal skills.

The ideal candidate will have excellent organizational skills, strong communication abilities, and a proven track record of handling administrative tasks efficiently. You should be detail-oriented and able to manage multiple projects simultaneously. Prior experience in a similar role is preferred.

Managing the executive's calendar, coordinating travel arrangements, handling administrative tasks such as preparing meeting agendas and minutes, assisting with client communications, ensuring the smooth operation of our office.Excellent organizational skills, strong communication abilities, proven track record of handling administrative tasks efficiently, detail-oriented, ability to manage multiple projects simultaneously, prior experience in a similar role preferred.