Executive Assistant

Confidential; Boca Raton (FL); On-site; USD 52,000 - 76,000; Full time

Job summary

Confidential in Boca Raton, FL is seeking an experienced Executive Assistant to provide top-level support to a high‑level executive. The role requires strong organization, calendar management, and the ability to respond to emails on the executive's behalf.

You will draft slides and meeting notes, prepare materials for meetings, coordinate logistics, and help maintain focus on priorities across multiple projects.

Qualifications

• Bachelor's degree or equivalent experience.
• Proficient in Microsoft Office Suite.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
• Strong written and verbal communication skills.

Responsibilities

• Calendar management for executives.
• Aid executive in preparing for meetings.
• Responding to emails and document requests on behalf of executives.
• Draft slides, meeting notes and documents for executives.

Skills

Calendar management

Meeting preparation

Email response

MS Office

Multitasking/Coordination

Written/verbal communication

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Job description

The ideal candidate will provide top-level assistance for a high level executive. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

• Calendar management for executives
• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives

Qualifications

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills