Senior Executive Assistant

Babich & Associates; United States; On-site; USD 55,000 - 90,000; Full time

Job summary

Babich & Associates in the United States seeks an experienced executive assistant to provide top-level support to a high-level executive. You will manage calendars, draft documents, and handle emails and meeting preparations with discretion.

You should have prior experience with high net worth individuals and private family matters, strong organization, excellent communication, and proficiency with QuickBooks and Microsoft Office.

Qualifications

• Bachelor's degree or equivalent experience.
• Proficient in Microsoft Office Suite and QuickBooks is required.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• Past experience working with high net worth individuals, interacting with high level clients and handling private family matters.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
• Strong written and verbal communication skills.

Responsibilities

• Calendar management for executive
• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executive
• Handle accounts, invoices and billings in QuickBooks

Skills

Microsoft Office

QuickBooks

Calendar management

Communication skills

Multitasking

Education

Bachelor's degree or equivalent experience

Tools

QuickBooks

Microsoft Office Suite

Job description

The ideal candidate will provide top-level executive and some personal assistance for a high level executive. You must be well-organized and comfortable scheduling meetings and responding to emails and documents on the executive's behalf. Past experience is required working with high net worth individuals and interacting with high level clients. This individual should be able to draft documents and assist the executive with any necessary meeting preparations, while handling accounts, invoices and billings in QuickBooks. Confidentiality will be of utmost importance so you must have been in a role before where you have handled private family matters. Lastly, this position requires a good personality fit for the executive and office team and long tenure in current and past executive assistant positions.

Responsibilities

• Calendar management for executive
• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executive
• Handle accounts, invoices and billings in QuickBooks

Qualifications

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office Suite and QuickBooks is required
• Experience in managing multiple priorities, administrative coordination, and logistics
• Past experience working with high net worth individuals, interacting with high level clients and handling private family matters
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills