Executive Assistant

Incendia Partners; Boston (MA); Hybrid; USD 65,000 - 105,000; Full time

Job summary

Incendia Partners in Boston is seeking an Executive Assistant to provide sophisticated support to senior investment professionals. You will manage complex calendars, coordinate travel, and act as a polished point of contact with investors and portfolio executives.

This in-office role is hybrid, with one remote day per week, and offers the opportunity to partner with senior leaders on firm-wide initiatives while maintaining discretion and a proactive, owner-like mindset.

Qualifications

• 3–5 years of EA experience supporting senior executives in PE/VC or other high-touch environments.
• Strong executive presence and professionalism when interacting with senior leaders and high-net-worth individuals.
• Highly organized, detail-oriented, and proactive.
• Discretion handling confidential information.
• Ability to anticipate needs and act proactively.
• Comfortable in a fast-paced, collaborative setting.
• Proficient with Microsoft Office 365 and Zoom.
• Owner mindset and willingness to jump in wherever needed.

Responsibilities

• Provide proactive, high-level support to MDs and VPs, including complex calendar management and scheduling.
• Anticipate executive needs and independently resolve scheduling and logistical challenges.
• Serve as a professional point of contact for investors, LPs, and portfolio company executives.
• Coordinate board meetings, including scheduling, materials, logistics, catering, and hospitality.
• Manage detailed domestic and international travel arrangements and expense reporting.
• Support investor meetings, annual meetings, offsites, and other firm events.
• Help maintain a polished, welcoming, investor-ready office environment.
• Coordinate catering, deliveries, conference room setup, and other office logistics.
• Partner with the Operations team on special projects and firm-wide initiatives.

Skills

Calendar management

Executive presence

Discretion

Attention to detail

MS Office 365

Zoom

Travel arrangements

Tools

Zoom

Microsoft Word

Excel

PowerPoint

Outlook

Job description

A growing Boston investment firm is seeking a high-caliber Executive Assistant to provide sophisticated support to senior investment professionals. This is a high-impact opportunity for an individual who enjoys being a trusted partner, anticipating needs, and taking ownership of the details that keep a busy organization running smoothly.

This person will be a key member of a collaborative, high-performing team and will interact regularly with senior executives, investors, and portfolio company leadership. The ideal candidate is polished, proactive, kind, highly organized, and comfortable operating with discretion and confidence.

What You'll Do

• Provide proactive, high-level support to MDs and VPs, including complex calendar management and scheduling
• Anticipate executive needs and independently resolve scheduling and logistical challenges
• Serve as a professional point of contact for investors, Limited Partners, and portfolio company executives
• Coordinate board meetings, including scheduling, meeting materials, logistics, catering, and hospitality
• Manage detailed domestic and international travel arrangements and expense reporting
• Support investor meetings, annual meetings, offsites, and other firm events
• Help maintain a polished, welcoming, and investor-ready office environment
• Coordinate catering, deliveries, conference room setup, and other office logistics
• Partner with the Operations team on special projects and firm-wide initiatives

What We’re Looking For

• 3-5 years of Executive Assistant experience, ideally supporting senior executives in private equity, venture capital, investment management, consulting, law, or another high-touch professional environment
• Excellent executive presence with the confidence and professionalism to interact with senior leaders and high-net-worth individuals
• Highly organized, detail-oriented, and proactive
• Strong judgment and discretion when handling confidential information
• Ability to anticipate needs rather than simply react to requests
• Comfortable working in a fast-paced, collaborative environment
• Strong Microsoft Office 365 skills, including Word, Excel, and PowerPoint, as well as Zoom
• A true "owner" mindset — someone who takes pride in doing things exceptionally well and isn't afraid to jump in wherever needed

The Details

The firm values in-person collaboration and mentorship. This is primarily an in-office role, with the current flexibility to work remotely one day per week.

This is an excellent opportunity for an experienced Executive Assistant who wants to be more than an administrative support person — you’ll become a trusted partner to senior leaders and play an important role in the overall success and culture of the firm.