Executive Assistant

Career Group; Miami (FL); On-site; USD 65,000 - 100,000; Full time

Benefits offered by this job

401(k) program under implementation

Job summary

Career Group is seeking an organized Executive Assistant to support the CEO in professional and personal capacities. This role serves as the right hand to the CEO, managing a dynamic schedule and acting as a polished extension of him internally and externally.

The ideal candidate thrives in fast-paced environments, anticipates needs, and maintains discretion with exceptional organizational skills. Base compensation will depend on experience and fit.

Qualifications

• Bachelor’s Degree required.
• Previous experience supporting a founder, CEO, or senior executive preferred.
• Strong calendar management and travel coordination experience required.
• Background in sales, account management, hospitality, or client services preferred.

Responsibilities

• Manage the CEO's highly active calendar and travel arrangements.
• Coordinate domestic and international travel, often on short notice.
• Serve as liaison between the CEO and investors/external partners.
• Track priorities and follow-ups across multiple projects.
• Maintain confidentiality and professionalism at all times.

Skills

Calendar management

Travel coordination

Communication

Discretion

Relationship management

Organizational skills

Adaptability

Education

Bachelor's degree

Tools

Google Workspace

Asana

Claude

ChatGPT

Job description

Our client is seeking a highly organized, proactive, and relationship-oriented Executive Assistant to support the CEO in both professional and personal capacities. This individual will serve as a true right hand to the CEO, managing an extremely dynamic schedule while acting as a polished extension of him internally and externally.

The ideal candidate thrives in fast-paced entrepreneurial environments, anticipates needs before they arise, and can operate with urgency, discretion, and exceptional organizational skills.

Key Responsibilities

• Manage the CEO's highly active and constantly evolving calendar
• Coordinate complex domestic and international travel arrangements, often on short notice
• Ensure calendar alignment across executives, investors, and stakeholders
• Travel alongside the CEO for investor meetings and business engagements as needed
• Act as a professional liaison between the CEO and investors/external partners
• Assist in facilitating conversations and relationship management on the CEO's behalf
• Review incoming commercial contracts and assist with administrative oversight
• Track priorities, action items, and follow-ups across multiple projects
• Support day-to-day business operations and occasional personal logistics
• Maintain strict confidentiality and professionalism at all times
• Utilize productivity and AI tools including Google Workspace, Asana, Claude, and ChatGPT

Ideal Background

• Bachelor’s Degree required
• Previous experience supporting a founder, CEO, or senior executive preferred
• Strong calendar management and travel coordination experience required
• Background in sales, account management, hospitality, or client services preferred
• Comfortable interacting with investors, executives, and high-level stakeholders
• Strong communicator with polished interpersonal skills
• Highly organized with exceptional attention to detail
• Able to thrive in a fast-moving, high-accountability environment
• Flexible schedule and responsive outside traditional business hours when needed
• Base depending on experience and fit
• 401(k) program currently being implemented
• High exposure role with direct access to CEO and investors