Executive Assistant

CFC; Austin (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

CFC is seeking an experienced Executive Assistant to support the Global VP of Sales / Managing Director and the senior leadership team in Austin, TX. You will help keep priorities on track, ensure key initiatives move forward, and maintain a professional, organized workplace.

You will manage complex calendars, coordinate meetings, prepare executive materials, and serve as a trusted partner across the business, while protecting confidential information and driving process improvements.

Qualifications

• Significant experience supporting senior executives in an Executive Assistant or similar role.
• Experience working with C-suite executives and leadership teams within a complex, fast-paced organisation.
• Proven experience managing executive calendars, meetings, travel, and confidential matters.
• Outstanding organisational and time management skills with a strong attention to detail.
• Excellent written and verbal communication skills.
• Strong business judgement and the ability to confidently prioritise competing demands.
• The ability to build trusted relationships with stakeholders at all levels.
• A proactive, solutions-focused mindset and the ability to operate independently.
• High levels of professionalism, discretion, and integrity.
• Strong proficiency with Microsoft Office and modern collaboration tools.

Responsibilities

• Manage complex calendars, schedules, travel arrangements, and competing priorities.
• Coordinate leadership meetings from planning through to execution, including agendas, materials, minutes, and action tracking.
• Prepare high-quality presentations, reports, and executive communications.
• Act as a key point of contact, helping prioritise requests and ensuring leaders remain informed of important business activities.
• Build strong relationships across the business and collaborate with stakeholders at all levels.
• Handle confidential and sensitive information with discretion and professionalism.
• Support strategic projects and help drive key initiatives forward.
• Oversee the day-to-day operations of the Austin office, ensuring a professional and well-functioning workplace.
• Partner with HR and IT to support onboarding, offboarding, workplace events, and employee experience initiatives.
• Continuously identify opportunities to improve processes, efficiency, and operational effectiveness.

Skills

Executive support

C-suite experience

Calendar management

Time management

Communication

Business judgement

Stakeholder relations

Proactive mindset

Professionalism

MS Office

Tools

Microsoft Office

Collaboration tools

Job description

Executive Assistant

Department: Global Security Services

Employment Type: Permanent - Full Time

Location: US - Texas

Reporting To: Global VP of Sales / Managing Director

Description

We're looking for an exceptional Executive Assistant to support our Global VP of Sales / Managing Director and play a key role in helping our senior leadership team operate at their best.

This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys building structure from complexity, and takes pride in staying one step ahead. You'll be a trusted partner to senior leaders, ensuring priorities stay on track, key initiatives move forward, and the Austin office remains an organised, professional, and welcoming environment.

If you're proactive, resourceful, highly organised, and enjoy working with senior stakeholders across a global business, we'd love to hear from you.

About the role

As a trusted partner to our Global VP of Sales / Managing Director and senior leadership team, you'll:

• Manage complex calendars, schedules, travel arrangements, and competing priorities.
• Coordinate leadership meetings from planning through to execution, including agendas, materials, minutes, and action tracking.
• Prepare high-quality presentations, reports, and executive communications.
• Act as a key point of contact, helping prioritise requests and ensuring leaders remain informed of important business activities.
• Build strong relationships across the business and collaborate with stakeholders at all levels.
• Handle confidential and sensitive information with discretion and professionalism.
• Support strategic projects and help drive key initiatives forward.
• Oversee the day-to-day operations of the Austin office, ensuring a professional and well-functioning workplace.
• Partner with HR and IT to support onboarding, offboarding, workplace events, and employee experience initiatives.
• Continuously identify opportunities to improve processes, efficiency, and operational effectiveness.

About you

You'll be an experienced Executive Assistant who is comfortable working closely with senior leaders and balancing multiple priorities in a dynamic environment.

You'll bring:

• Significant experience supporting senior executives in an Executive Assistant or similar role.
• Experience working with C-suite executives and leadership teams within a complex, fast-paced organisation.
• Proven experience managing executive calendars, meetings, travel, and confidential matters.
• Outstanding organisational and time management skills with a strong attention to detail.
• Excellent written and verbal communication skills.
• Strong business judgement and the ability to confidently prioritise competing demands.
• The ability to build trusted relationships with stakeholders at all levels.
• A proactive, solutions-focused mindset and the ability to operate independently.
• High levels of professionalism, discretion, and integrity.
• Strong proficiency with Microsoft Office and modern collaboration tools.