Senior Executive Assistant

Cristcot; Austin (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

Cristcot is seeking a full-time, on-site Executive Assistant in Austin, TX to partner with the CEO on prioritization, scheduling, and strategic operations. The role requires handling high-priority initiatives, confidential matters, and cross-functional collaboration to scale the organization.

You will manage complex calendars, coordinate travel, support board and investor meetings, and drive process improvements while maintaining discretion and professionalism in all interactions.

Qualifications

• Associate degree required; Bachelor’s preferred.
• 8+ years of experience supporting senior executives in EA and operations management.
• Experience supporting a founder/CEO or C-level executive preferred.
• Demonstrated experience handling confidential information and sensitive communications.
• Strong ability to manage competing priorities, shifting deadlines, and high-volume demands.
• Advanced proficiency in Microsoft Office Suite, Zoom, Teams, SharePoint and similar platforms.
• Biotech, pharma, or tech experience is advantageous but not required.
• Onsite availability in Austin, TX, 4 days minimum.
• Travel up to 10%.

Responsibilities

• Manage and protect the CEO’s calendar with priorities and follow-ups across teams.
• Arrange complex domestic and international travel and handle urgent issues independently.
• Coordinate investor and board meetings; prepare agendas, minutes, and materials.
• Lead cross-functional projects; monitor timelines and accountability across departments.
• Drive process improvements and operational initiatives to increase efficiency and scalability.
• Act as a liaison between the CEO and stakeholders with clear, timely communication.
• Protect confidential information with discretion and sound judgment.
• Provide personal administrative support as needed with professionalism and discretion.
• Design and refine organizational systems and workflows for efficiency.
• Proactively resolve problems and gradually take on decision-making responsibilities.
• Contribute positively and maintain a steady presence in high-pressure situations.
• Adopt new tools and AI technologies to enhance executive support.

Skills

Integrity

Discretion

Emotional intelligence

Independent worker

Communication skills

Cross-functional collaboration

Problem solving

Calm under pressure

Project execution

Education

Associate’s degree

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Zoom

Teams

SharePoint

Microsoft Copilot

ChatGPT

Job description

Job Summary

We are seeking a full-time, on-site Executive Assistant in Austin, TX who brings exceptional judgment, steadiness under pressure, and an unwavering sense of ownership. In this role, you will serve as a trusted partner to the CEO, navigating high-priority initiatives, complex scheduling needs, cross-functional operations, and sensitive, confidential matters with precision and maturity. Your work will directly influence the organization’s ability to scale, ensuring the CEO remains focused on the most critical priorities while key projects and teams operate with clarity and momentum. This is more than a traditional administrative support role. The ideal candidate enjoys solving problems, driving projects forward, improving systems, and acting as a strategic extension of the CEO.

Primary Relationships

You will work in close partnership with the CEO and senior leadership, collaborating broadly across the organization to support key priorities. You will also engage with investors, board members, consultants, healthcare providers, and other external partners, representing the company with professionalism, clarity, and discretion.

Primary Job Responsibilites

• Manage and protect the CEO’s calendar, ensuring priorities are maintained, conflicts are resolved, and follow-ups are completed across teams
• Arrange complex domestic and international travel, including managing last-minute changes and handling urgent issues independently, even during off-hours
• Coordinate investor and board meetings; prepare agendas, take minutes, and organize materials with meticulous attention to detail
• Lead and track cross-functional projects; monitor timelines, deliverables, and accountability across departments
• Drive process improvements and operational initiatives that increase organizational effectiveness and scalability
• Serve as a liaison between the CEO and internal or external stakeholders with clear, timely communication
• Manage and safeguard confidential information with discretion and sound judgment
• Provide personal administrative support as needed, exercising the same level of professionalism, confidentiality, and discretion expected in all aspects of the role
• Design, implement, and refine organizational systems and workflows that improve efficiency and execution
• Identify and resolve problems proactively, gradually taking on decision-making responsibilities as trust and familiarity with the executive’s preferences grow
• Contribute positive energy and a steady, collaborative presence in high-pressure or unpredictable situation
• Continuously adopt new tools, technologies, and best practices that enhance executive support and organizational effectiveness

Skills and Qualities We Value

• High level of integrity, discretion, and emotional intelligence
• Proven ability to work independently without daily direction while supporting a high-demand executive
• Strong communication skills and the ability to build trust through reliability and professionalism
• Positive presence, strong interpersonal judgment, and the ability to bring steadiness to fast-changing situations
• Commitment to continuous learning and improving internal processes
• Comfort working across multiple departments and leading project execution
• Ability to stay composed, organized, and solutions-oriented under pressure

Qualifications

• A minimum of Associate’s degree required; Bachelor’s degree preferred
• 8+ years supporting senior executives with combined experience in executive assistance and project or operations management
• Experience supporting a founder, CEO, or C-level executive preferred
• Demonstrated experience managing confidential information and sensitive communications
• Strong experience managing competing priorities, shifting deadlines, and high-volume demands
• Advanced proficiency in Microsoft Office Suite, Zoom, Teams, SharePoint and similar platforms
• Biotech, pharma, or tech experience is advantageous but not required
• Background working in a fast-paced, high-growth environment preferred
• Familiarity using modern productivity and AI tools (Microsoft Copilot, ChatGPT, or similar) to improve efficiency is a plus
• Onsite availability in Austin, TX, 4 days minimum
• Ability to travel up to 10%

What Makes Someone Effective in This Role

Success in this position comes from anticipating needs before they surface, creating structure in complexity, and bringing a calm, trustworthy presence to every interaction. We value those who take initiative, work with care and discretion, and help a CEO and organization operate at their highest level.