Executive Assistant

FP1 Strategies LLC.; Arlington, Northern (VA, KY); Hybrid; USD 54,000 - 66,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k plan

Life insurance

Paid parental leave

Paid vacation

Paid sick leave

Hybrid work environment

Job summary

FP1 Strategies LLC in Arlington, VA is seeking an Executive Assistant to support senior executives with calendars, meetings, and travel coordination. The role requires a proactive, organized individual capable of handling confidential information in a fast-paced environment.

The ideal candidate has at least two years of scheduling/administrative experience, plus strong communication skills and a willingness to work flexible hours including weekends when needed.

Qualifications

• Two years of experience in scheduling and/or administrative support for executives.
• Ability to work in a fast-paced environment and meet deadlines while managing multiple priorities.
• Excellent oral and written communication skills.
• Self-starter who takes initiative and anticipates needs.

Responsibilities

• Manage complex calendars and schedules and coordinate all meetings for the executive using Microsoft Office.
• Serve as point of contact between executives, staff, and clients.
• Coordinate international and domestic travel arrangements.
• Provide IT assistance as needed.
• Code and submit monthly expense reports for the partners.
• Work closely with other executive assistants/schedulers.

Skills

Scheduling

Administrative support

Communication

Tools

Microsoft Office

Job description

FP1 Strategies, a political consulting firm based in Arlington, VA, is looking for an Executive Assistant to join its growing team.

Reporting to executives at FP1 Strategies, the Executive Assistant will be responsible for managing both the daily as well as long-term schedules, coordinating all travel, internal and external meetings, and providing other administrative support as needed.

The ideal candidate has at least one-year total experience in scheduling and/or administrative work supporting executives in the private or public sector. Campaign experience is a plus.

Responsibilities:

• Manage complex calendars and schedules and coordinate all internal and external meetings and commitments for the executive using Microsoft Office
• Serve as the point of contact between the partner(s) and other employees and clients
• Coordinate international and domestic travel arrangements
• Provide IT assistance as needed
• Code and submit monthly expense reports on behalf of the partner(s)
• Work closely with other executive assistants/schedulers
• Manage the executive’s personal and business database of contacts
• Assist with the partner(s)’ personal errands, as needed
• Maintain a flexible schedule, including nights and weekends

The ideal candidate will meet the following requirements:

• Two years of experience in scheduling and/or administrative support roles for high-level executives and/or on Capitol Hill
• Previous experience working in a fast-paced environment, with demonstrated ability to meet deadlines while managing multiple projects and ever-changing priorities
• Highly organized and detail-oriented
• Self-starter who takes initiative, is able to anticipate needs before they arise, and resolves issues quickly
• Possess excellent people skills and the ability to work with a wide variety of personalities
• Flexible to the changing needs and responsibilities of the workplace
• Positive, can-do attitude with a willingness to work outside of normal business hours, including weekends, due to the nature of the work
• Excellent oral and written communication skills

This is a full-time position requiring 40 hours per week, with a hybrid schedule that includes both in-office and remote work. This position is non-exempt under the Fair Labor Standards Act (FLSA) and is eligible for overtime pay.

The budgeted salary is $60,000 and there is an opportunity for a year-end bonus. Medical, dental, vision, 401k, and life insurance. We also offer a paid parental leave program, paid vacation and paid sick leave. In addition, we have a work from home hybrid environment.

FP1 Strategies is an Equal Employment Opportunity (EEO) employer.