Executive Assistant

PLUS Communications; Virginia (MN); Hybrid; USD 54,000 - 66,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k

Life insurance

Paid parental leave

Paid vacation

Paid sick leave

Hybrid work environment

Job summary

PLUS Communications is seeking an Executive Assistant to manage complex calendars for partners and coordinate internal and external meetings. The role includes travel planning and administrative support in a hybrid environment in Arlington, VA.

The ideal candidate has two years of scheduling experience in fast-paced settings, strong organizational and communication skills, and the ability to anticipate needs.

Qualifications

• Two years of scheduling and/or administrative support for high-level executives.
• Experience in a fast-paced environment meeting deadlines and priorities.
• Highly organized, detail-oriented, and proactive in anticipating needs.

Responsibilities

• Manage complex calendars and schedules for executives using Microsoft Office.
• Serve as point of contact between partners, staff and clients.
• Coordinate international and domestic travel arrangements.
• Provide IT assistance as needed.
• Code and submit monthly expense reports for partners.
• Collaborate with other executive assistants and schedulers.
• Maintain contact databases for executives and assistants.
• Assist with personal errands as required.
• Maintain a flexible schedule including nights and weekends.

Skills

Scheduling experience

Administrative support

Executive coordination

People skills

Tools

Microsoft Office

Job description

Description

PLUS Communications is a full-service communications firm based in Arlington, Virginia. PLUS Communications leads award-winning campaigns integrating public affairs, corporate communications, digital, advertising and media buying. PLUS means more!

The Executive Assistant will be responsible for managing the daily and long-term schedules for several partners at the firm. This individual will coordinate all travel, internal and external meetings and provide other administrative support as needed.

This role is a great opportunity to learn the ins and outs of communications and the day-to-day business operations, while working alongside partners.

The ideal candidate has two years of experience in scheduling and/or administrative roles with high-level executives in a fast-paced environment.

Responsibilities:

• Manage complex calendars and schedules and coordinate all internal and external meetings and commitments for the executive using Microsoft Office
• Serve as the point of contact between the partner(s) and other employees and clients
• Coordinate international and domestic travel arrangements
• Provide IT assistance as needed
• Code and submit monthly expense reports on behalf of the partner(s)
• Work closely with other executive assistants/schedulers
• Manage the executive's personal and business database of contacts
• Assist with the partner(s)' personal errands, as needed
• Maintain a flexible schedule, including nights and weekends

The ideal candidate will meet the following requirements:

• Two years of experience in scheduling and/or administrative support roles for high-level executives and/or on Capitol Hill
• Previous experience working in a fast-paced environment, with demonstrated ability to meet deadlines while managing multiple projects and ever-changing priorities
• Highly organized and detail-oriented
• Self-starter who takes initiative, is able to anticipate needs before they arise, and resolves issues quickly
• Possess excellent people skills and the ability to work with a wide variety of personalities
• Flexible to the changing needs and responsibilities of the workplace
• Positive, can-do attitude with a willingness to work outside of normal business hours, including weekends, due to the nature of the work
• Excellent oral and written communication skills

This is a full-time position requiring 40 hours per week, with a hybrid schedule that includes both in-office and remote work. This position is non-exempt under the Fair Labor Standards Act (FLSA) and is eligible for overtime pay.

The budgeted salary is $60,000 and there is an opportunity for a year-end bonus. Medical, dental, vision, 401k, and life insurance. We also offer a paid parental leave program, paid vacation and paid sick leave. In addition, we have a work from home hybrid environment.

PLUS Communications is an Equal Employment Opportunity (EEO) employer.