Executive Assistant

FP1 Strategies, LLC; Arlington (VA); Hybrid; USD 54,000 - 66,000; Full time

Benefits offered by this job

Hybrid schedule

Full-time position

40 hours per week

Job summary

FP1 Strategies, a political consulting firm based in Arlington, VA, is seeking an Executive Assistant to support its growing team. The role involves managing complex calendars, coordinating travel, and providing comprehensive administrative support to executives.

The ideal candidate has at least two years of scheduling/administrative experience in fast-paced settings, with a strong emphasis on organization, proactive problem-solving, and exceptional communication skills.

Qualifications

• Two years of experience in scheduling and/or administrative support for high-level executives or fast-paced environments.
• Highly organized and detail-oriented; able to manage changing priorities and meet deadlines.
• Self-starter who anticipates needs and resolves issues quickly.
• Excellent oral and written communication skills; able to work with diverse personalities.
• Willingness to work a flexible schedule including nights and weekends as needed.

Responsibilities

• Manage complex calendars and schedules for executives and coordinate internal and external meetings.
• Serve as the point of contact between partners and employees/clients.
• Coordinate international and domestic travel arrangements.
• Provide IT assistance as needed.
• Code and submit monthly expense reports for partners.

Skills

Scheduling & calendars

Administrative support

Microsoft Office

Communication skills

Job description

FP1 Strategies, a political consulting firm based in Arlington, VA, is looking for an Executive Assistant to join its growing team.

Reporting to executives at FP1 Strategies, the Executive Assistant will be responsible for managing both the daily as well as long-term schedules, coordinating all travel, internal and external meetings, and providing other administrative support as needed.

The ideal candidate has at least one-year total experience in scheduling and/or administrative work supporting executives in the private or public sector. Campaign experience is a plus.

Responsibilities

• Manage complex calendars and schedules and coordinate all internal and external meetings and commitments for the executive using Microsoft Office
• Serve as the point of contact between the partner(s) and other employees and clients
• Coordinate international and domestic travel arrangements
• Provide IT assistance as needed
• Code and submit monthly expense reports on behalf of the partner(s)
• Work closely with other executive assistants/schedulers
• Manage the executive's personal and business database of contacts
• Assist with the partner(s)' personal errands, as needed
• Maintain a flexible schedule, including nights and weekends

Requirements

The ideal candidate will meet the following requirements:

• Two years of experience in scheduling and/or administrative support roles for high-level executives and/or on Capitol Hill
• Previous experience working in a fast-paced environment, with demonstrated ability to meet deadlines while managing multiple projects and ever-changing priorities
• Highly organized and detail-oriented
• Self-starter who takes initiative, is able to anticipate needs before they arise, and resolves issues quickly
• Possess excellent people skills and the ability to work with a wide variety of personalities
• Flexible to the changing needs and responsibilities of the workplace
• Positive, can-do attitude with a willingness to work outside of normal business hours, including weekends, due to the nature of the work
• Excellent oral and written communication skills

Benefits

This is a full-time position requiring 40 hours per week, with a hybrid schedule that includes both in-office and remote work. This position is non-exempt under the Fair Labor Standards Act (FLSA) and is eligible for overtime pay. The budgeted salary is $60,000 and there is an opportunity for a year-end bonus. Medical, dental, vision, 401k, and life insurance. We also offer a paid parental leave program, paid vacation and paid sick leave. In addition, we have a work from home hybrid environment. FP1 Strategies is an Equal Employment Opportunity (EEO) employer.