Business Ops Specialist

Via-Logic-LLC; Arlington (VA); Hybrid; USD 60,000 - 100,000; Full time

Benefits offered by this job

Generous PTO

Collaborative culture

Ownership opportunities

Mission-driven work

Job summary

Via Logic LLC is seeking a Business Operations Specialist to support finance administration, government contracting operations, compliance, people operations, and internal processes from a primarily remote location near Arlington, VA.

In this role you will track contract documentation, manage reimbursements, and coordinate onboarding, recruiting support, and process improvements. The position requires a detail-oriented, multi-hat mindset and adherence to regulatory requirements.

Qualifications

• Bachelor's degree in business or related field.
• 5+ years in business operations, government contracting, finance, or compliance.
• Experience with government contracting concepts and platforms is a plus.

Responsibilities

• Support finance administration, government contracting operations, compliance activities, people operations, and internal business processes.
• Coordinate onboarding, recruiting support, and HR processes.
• Assist with invoicing, expense reimbursements, reporting, and audits.
• Support process improvements and cross-functional collaboration.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Prioritization

Problem solving

Cross-functional collaboration

Education

Bachelor's degree in Business Administration, Operations, HR, Finance, Accounting, Public Administration

Tools

Monday.com

Gusto

QuickBooks

Greenhouse

SharePoint

Google Workspace

Job description

Northern Virginia/Washington, DC Metro Area

Start Your Adventure at Via Logic

Duration: Full-time, W2 position
Salary: $60,000-100,000 annually Experience Required: 5+ years
Location: While this role is primarily remote, candidates must reside within a reasonable commuting distance of Arlington, VA and be available to attend occasional in-person meetings, team events, customer engagements, and other business activities as needed.

Your Route Into Business Ops

At Via Logic, we're a growing government contracting company, which means this role is a little bit of everything - but first and foremost, we're looking for someone who understands how to keep the operational, financial, and compliance side of the business running smoothly.

As a Business Operations Specialist, you'll support finance administration, government contracting operations, compliance activities, people operations, and internal business processes. One day you may be helping track contract-related documentation, expense reimbursements, or invoices; the next you may be coordinating onboarding activities, supporting recruiting efforts, or helping improve an internal process. If you're organized, resourceful, detail-oriented, and enjoy wearing multiple hats in a growing business, you'll thrive in this role.

Your Mission

Government Contracting, Finance & Compliance Support

Support day-to-day government contracting operations by maintaining contract-related documentation, trackers, and records; assisting with compliance activities; and helping ensure alignment with customer, company, and regulatory requirements. Review contract documents, FAR clauses, flowdowns, modifications, and other contractual requirements to identify obligations, support internal implementation, and help maintain compliance. Assist with finance-related administrative activities, including invoice coordination, expense reimbursements, reporting, and operational recordkeeping. Help ensure business records remain organized, accurate, audit-ready, and aligned with company and customer expectations.

Business Operations Support

Support internal business operations by coordinating workflows, maintaining documentation and trackers, assisting with process improvements, and helping ensure day-to-day operations run smoothly as the company grows.

People Operations & Recruiting Support

Assist with recruiting and people operations activities, including interview coordination, onboarding and offboarding support, employee documentation, benefits administration, and other employee lifecycle processes.

Project & Team Coordination

Coordinate internal projects and team initiatives by tracking timelines, action items, and deliverables, supporting meeting preparation and follow-up activities, and helping teams stay organized and aligned on priorities.

Additional Support

Perform other administrative, operational, and coordination duties as needed to support the evolving priorities of a growing government contracting business.

Your Required Skills & Experience

Education

• Bachelor's degree in Business Administration, Operations, Human Resources, Finance, Accounting, Public Administration, or a related field, or equivalent experience.

Experience

• 5+ years of experience supporting business operations, government contracting, finance, compliance, human resources, or a related operational function.
• Experience working in a government contracting, regulated, small business, or startup environment preferred.
• Familiarity with contract administration, compliance tracking, and operational documentation.
• Experience supporting administrative finance functions such as invoicing, expense reimbursements, reporting, recordkeeping, or vendor coordination.
• Experience coordinating multiple priorities, projects, and stakeholders in a fast-paced environment.
• Ability to handle sensitive business and employee information with discretion and professionalism.

Skills

• Strong organizational skills with exceptional attention to detail.
• Ability to maintain accurate documentation, trackers, records, and business processes.
• Strong written and verbal communication skills.
• Ability to manage competing priorities and adapt to changing business needs.
• Strong problem-solving skills and a proactive, solutions-oriented mindset.
• Experience using business systems such as project management, HRIS, payroll, accounting, or collaboration platforms.

Preferred

• Familiarity with government contracting concepts such as FAR clauses, flowdowns, contract compliance, customer requirements, or related federal contracting processes.
• Experience supporting multiple business functions, including operations, compliance, recruiting, onboarding, finance, or project coordination.
• Experience with platforms such as Monday.com, Gusto, QuickBooks, Greenhouse, SharePoint, or Google Workspace.

Why Explorers Stay

• Generous Paid Time Off (PTO).
• Collaborative and supportive team culture focused on growth and continuous learning.
• Opportunities to expand into broader business ownership areas.
• Meaningful work supporting mission-driven programs with real-world impact.

How We Work

• Team members are expected to actively engage through Slack, Teams, email, Monday.com, and other collaboration tools during standard business hours.
• Availability for meetings and collaboration between 9AM–5PM EST is expected.

About Via Logic

Via Logic LLC is an information technology partner supporting mission-driven work across DevSecOps, cloud engineering, cybersecurity, data science, and national security analytics for federal and commercial clients. Our teams help modernize complex systems through automation, secure engineering practices, cloud-native technologies, and scalable infrastructure solutions that support real-world impact. But beyond the work itself, we care deeply about how we work. We believe great teams are built through collaboration, curiosity, accountability, and trust. Whether you're supporting customer missions, strengthening business operations, or leading expeditions of your own, Via Logic is a place where Explorers are encouraged to grow, contribute, and continuously evolve.

Equal Opportunity Employer

Via Logic LLC is an Equal Opportunity Employer. We are committed to building a diverse and inclusive workplace where all Explorers are valued and supported. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable federal, state, or local law. We believe different perspectives strengthen teams, improve innovation, and help us build better solutions for the missions we support.

Accessibility & Accommodations

Via Logic is committed to providing an accessible and inclusive hiring experience for all candidates. Reasonable accommodations are available throughout the application and interview process to support accessibility needs and ensure every candidate has an equitable opportunity to explore a career with our team.

Recruiting Fraud Notice

Via Logic takes recruiting fraud seriously. We will never ask candidates for payment, banking information, cryptocurrency, gift cards, or other personal financial information during any stage of the hiring process.All legitimate communication from our team will come directly from authorized Via Logic representatives using official company channels.Due to the rise of fraudulent recruiting activity across the industry, we encourage candidates to use caution if something feels unusual, rushed, or too good to be true. Real adventures should involve solving meaningful challenges—not wiring money to strangers pretending to be recruiters on the internet. If you have concerns about the legitimacy of a communication claiming to represent Via Logic, please verify the information through our official website before sharing personal information or taking further action.