Executive Administrative Support Specialist

Mercy Health Corporation; Rockford (IL); On-site; USD 21,000 - 32,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Life Insurance

Disability Insurance

FSA/HSA Options

Paid time off

Parental leave

Tuition reimbursement

Certification reimbursement

Well-being programs

Employee discounts

On-Demand Pay

Job summary

Mercyhealth is seeking an Administrative Assistant to support the executive director and management staff in organizing and communicating information. The role acts as the access point for administrative services, handling scheduling, invoicing, and billing tasks.

The position requires a high school diploma and at least three years of secretarial experience, with strong interpersonal and organizational skills. It is a full-time, dayshift role based in Rockford, IL.

Qualifications

• High school diploma or equivalent.
• Three years of experience and/or training in secretarial field, or equivalent combination of education and experience.
• Excellent interpersonal and organizational skills.

Responsibilities

• Schedules appointments, meetings and events for Executive Director and staff.
• Coordinates partner/agency functions as requested.
• Secures meeting room reservations for all staff.
• Answers director’s phone; screens and directs calls.
• Transcribes and proofs correspondence; creates forms, spreadsheets, memos, agendas, reports and notices.
• Orders office supplies and stocks shelves with building supplies.
• Maintains logs and files; supports special projects.
• Attends meetings and takes minutes; distributes final reports.
• Processes invoices via portal; codes and pays invoices.
• Handles requisition processing via PMM system.
• Assists with payroll and billing tasks; maintains billing records.
• Records and tracks agency equipment disbursement to partners.
• Orders printed materials; manages cell phone records.
• Assists with annual budget planning.

Skills

Interpersonal/communication

Organizational skills

Education

High school diploma or equivalent

Secretarial experience or training

Tools

PMM system

Invoice portal

Job description

Mercyhealth is seeking an Administrative Assistant to support the executive director and management staff in organizing and communicating information. The role acts as the access point for administrative services, handling scheduling, invoicing, and billing tasks.

The position requires a high school diploma and at least three years of secretarial experience, with strong interpersonal and organizational skills. It is a full-time, dayshift role based in Rockford, IL.