Executive Administrative Assistant to Director

Mercyhealth Wisconsin and Illinois; Rockford (IL); On-site; USD 22,000 - 32,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Paid time off

Parental and caregiver leave

Tuition reimbursement

On-Demand Pay

Well-being Programs

Employee discounts

Job summary

Mercyhealth Wisconsin and Illinois seeks an Administrative Assistant to support the executive director and management staff. This role acts as the primary contact for administrative services and coordinates information flow across teams.

Responsibilities include scheduling, correspondence preparation, meeting logistics, invoice processing, payroll-related tasks, and maintaining logs and files while supporting special projects and committee work.

Qualifications

• High school diploma or equivalent required.
• Three years of secretarial or related experience preferred.
• Excellent interpersonal and communication skills required.

Responsibilities

• Schedules appointments, meetings, and events for executives.
• Coordinates partner and agency functions as requested.
• Secures meeting room reservations for staff.
• Answers and screens calls for the director.
• Transcribes and proofs correspondence; creates forms, memos, and reports.
• Orders supplies and maintains inventory and office logs.
• Provides support for special projects and committees; takes minutes.
• Processes invoices and payment through portals; handles requisitions.

Skills

Interpersonal communication

Organizational skills

Education

High school diploma or equivalent

Job description

Mercyhealth Wisconsin and Illinois seeks an Administrative Assistant to support the executive director and management staff. This role acts as the primary contact for administrative services and coordinates information flow across teams.

Responsibilities include scheduling, correspondence preparation, meeting logistics, invoice processing, payroll-related tasks, and maintaining logs and files while supporting special projects and committee work.