Executive Administrative Support for Leadership

Belcan; Waukesha (WI); On-site; USD 44,000 - 46,000; Full time

Job summary

Belcan is seeking an Administrative Assistant 1 II to provide temporary executive and office support for the division leadership team in Wisconsin. This role covers office operations, meeting and event coordination, travel support, expense reporting, and general administrative tasks.

Key responsibilities include coordinating travel, scheduling meetings, managing supplies, processing expense reports, and supporting leadership communications.

Qualifications

• Minimum 3 years of administrative or related experience.
• Associate degree or higher in Office Administration, Business Administration, or related field.

Responsibilities

• Manage coffee station inventory and ordering.
• Manage office and meeting supply inventory and ordering.
• Maintain copier toner inventory and coordinate supply replenishment.
• Order and coordinate Habitat for Humanity lunches and related volunteer event support.
• Provide meeting logistics support, including room reservations, catering, and event coordination.
• Provide administrative support for Division leadership.
• Organize travel logistics for leadership.
• Complete and process expense reports, including P-Card, AMEX, and leadership expenses.
• Organize leadership team meetings and coordinate related communications.
• Support employee engagement, HR-related activities, office events, and holiday functions as needed.
• Utilize company systems, tools, and processes to support daily operations and administrative activities.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Discretion and professionalism

Education

Associate degree in Office Administration or related field

Tools

Microsoft Office Suite

Job description

Belcan is seeking an Administrative Assistant 1 II to provide temporary executive and office support for the division leadership team in Wisconsin. This role covers office operations, meeting and event coordination, travel support, expense reporting, and general administrative tasks.

Key responsibilities include coordinating travel, scheduling meetings, managing supplies, processing expense reports, and supporting leadership communications.