Executive Assistant & Office Operations Leader

Boelter; City of Pewaukee, Northern (WI, KY); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Boelter is seeking an Executive Assistant & Office Manager in Pewaukee, WI. You will partner with owners and senior leaders, manage calendars, travel, and events, and lead office operations to enable core business priorities.

This high-visibility role blends executive support with operational excellence and culture-building activities. You will plan signature events, manage vendor relations, and collaborate with HR on onboarding while driving efficiency across the organization.

Qualifications

• Bachelor's degree or equivalent experience.
• 10+ years of experience in executive support or office operations; event management preferred.
• Ability to juggle competing priorities with professionalism and discretion.
• Exceptional communication skills, clear and diplomatic interactions.

Responsibilities

• Coordinate executives’ calendars, travel, expenses, and communications.
• Prepare materials and logistics for meetings and events with leadership.
• Plan and execute group travel for leaders and oversee onsite/offsite events.
• Manage administrative systems, budgets, and vendor relationships.
• Coordinate onboarding with HR and leadership; support engagement programs.

Skills

Executive support

Event management

Communication

Leadership

Organizational skills

Discretion

Problem solving

Education

Bachelor's degree or equivalent experience

Tools

Asana

Jira

Cvent

Eventbrite

Job description

Boelter is seeking an Executive Assistant & Office Manager in Pewaukee, WI. You will partner with owners and senior leaders, manage calendars, travel, and events, and lead office operations to enable core business priorities.

This high-visibility role blends executive support with operational excellence and culture-building activities. You will plan signature events, manage vendor relations, and collaborate with HR on onboarding while driving efficiency across the organization.