Executive Assistant to the CEO & Board Liaison

United Way Worldwide; Madison (WI); On-site; USD 60,000 - 95,000; Full time

Job summary

United Way of Wisconsin is seeking an Executive Assistant to the President & CEO to provide high-level administrative and operational support, enabling focused leadership. The role coordinates workflow, prepares materials, and ensures the executive office has the information and logistics needed to advance organizational priorities.

The successful candidate will partner across the organization, manage calendars and travel, draft correspondence, support board and governance activities, and

Qualifications

• Associate degree or equivalent experience in executive support or admin.
• 3+ years supporting a CEO or senior executive.
• Excellent organizational and communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the President & CEO's calendar, meetings, travel, and commitments.
• Coordinate requests and align scheduling with organizational priorities.
• Prepare briefs, meeting materials, and summaries for engagements.
• Track commitments, action items, and deadlines.
• Draft correspondence and executive communications.
• Coordinate communications with staff, board, funders, and stakeholders.
• Maintain confidential records and anticipate administrative needs.
• Support board and governance meetings logistics.
• Assist with onboarding, projects, and organizational reports.

Skills

Organizational skills

Communication skills

Confidentiality

MS 365 proficiency

Prioritization independence

Education

Associate’s degree or equivalent experience

Tools

Outlook

Teams

SharePoint

Job description

United Way of Wisconsin is seeking an Executive Assistant to the President & CEO to provide high-level administrative and operational support, enabling focused leadership. The role coordinates workflow, prepares materials, and ensures the executive office has the information and logistics needed to advance organizational priorities.

The successful candidate will partner across the organization, manage calendars and travel, draft correspondence, support board and governance activities, and