Executive Assistant to ABSE Leadership

University of Wisconsin-La Crosse; La Crosse (WI); On-site; USD 54,000 - 66,000; Full time

Job summary

University of Wisconsin-La Crosse seeks an Executive Assistant II to provide high-level administrative support to the Vice Chancellor of the Division of Access, Belonging, and Student Engagement and to the ABSE leadership team. The role includes managing the shared reception point, handling confidential information, coordinating calendars, travel, and special events.

The position requires discretion, independence, and the ability to work with students, staff, faculty, and community partners.

Qualifications

• Associate's degree or equivalent is required or applicable.
• 1–2 years administrative experience in public service, academic, or equivalent.
• Ability to manage a complex workload with multiple priorities.
• Demonstrated discretion with confidential information.

Responsibilities

• Serve as a first point of contact for the division and provide confidential support.
• Schedule meetings and maintain master calendars for the leadership team.
• Coordinate travel arrangements and manage reimbursements and expenses.
• Organize events and prepare divisional communications and newsletters.

Skills

Discretion & confidentiality

Calendar management

Communication

Office software

Education

Associate's degree or equivalent

Bachelor's degree (preferred)

Tools

Workday

Microsoft 365

Job description

University of Wisconsin-La Crosse seeks an Executive Assistant II to provide high-level administrative support to the Vice Chancellor of the Division of Access, Belonging, and Student Engagement and to the ABSE leadership team. The role includes managing the shared reception point, handling confidential information, coordinating calendars, travel, and special events.

The position requires discretion, independence, and the ability to work with students, staff, faculty, and community partners.