Executive Assistant & Strategic Projects Lead

CSU; San Bernardino (CA); On-site; USD 59,000 - 86,000; Full time

Job summary

CSU San Bernardino seeks an experienced Senior Administrative Specialist to provide high-level support to the Associate Vice President for Student Affairs and Dean of Students. The role involves coordinating calendars, preparing briefing materials, and managing complex projects that advance divisional priorities.

You'll liaise with campus departments, students, and external partners, handle confidential correspondence, support travel and budget processes, and drive data reporting to inform

Qualifications

• Bachelor's degree in a related field and at least two years of relevant experience.
• Strong project planning and organizational skills.
• Advanced communication and interpersonal skills.
• Ability to work independently and handle confidential information.

Responsibilities

• Provide comprehensive high-level administrative support to the AVP & Dean of Students by managing a highly complex and dynamic calendar, prioritizing competing demands, and ensuring alignment of meetings, deadlines, and strategic initiatives.
• Coordinate and facilitate executive meetings by preparing agendas, briefing materials, presentations, and supporting documentation, while monitoring follow-up actions to ensure timely completion of assignments and deliverables.
• Serve as a primary liaison between the AVP & Dean of Students Office, campus departments, senior leadership, students, and external partners, fostering effective communication and collaborative relationships.
• Draft, edit, and handle sensitive and confidential correspondence, reports, presentations, and official communications with a high degree of professionalism, accuracy, and discretion.
• Coordinate travel arrangements, expense reconciliation, and logistical planning for high-level meetings, events, and engagements to ensure seamless operations and adherence to institutional procedures.
• Support and monitor fiscal processes and administrative procedures for the AVP & Dean of Students Cluster, ensuring compliance with university policies, budget guidelines, and operational standards.
• Oversee daily office operations by managing workflow, communications, and customer service functions to ensure efficient, responsive, and professional support for internal and external stakeholders.
• Coordinate and facilitate divisional and cross-functional projects that advance Student Affairs strategic priorities, ensuring effective collaboration, communication, and execution across multiple stakeholders.

Skills

Executive support

Calendar management

Project coordination

Communication

Analytical skills

Independent work

Education

Bachelor's degree in related field

Tools

Tableau

PeopleSoft

Job description

CSU San Bernardino seeks an experienced Senior Administrative Specialist to provide high-level support to the Associate Vice President for Student Affairs and Dean of Students. The role involves coordinating calendars, preparing briefing materials, and managing complex projects that advance divisional priorities.

You'll liaise with campus departments, students, and external partners, handle confidential correspondence, support travel and budget processes, and drive data reporting to inform