Executive Administrative Specialist (Onsite)

Mitre Corporation; McLean (VA); On-site; USD 62,000 - 93,000; Full time

Job summary

MITRE in McLean, VA is seeking an experienced Administrative Assistant to support division leadership and staff. You will manage calendars, schedule interviews, coordinate meetings, and prepare presentations, reports, and correspondence with attention to detail.

The role requires strong written and verbal communication, proven calendar and event-planning skills, and the ability to multi-task in a fast-paced, on-site environment.

Qualifications

• Typically requires a minimum of 3 years of related experience with a High School Diploma or equivalent in education, or 2 years’ experience and an Associate degree, or equivalent combination of education and related work experience.
• Strong written and verbal communication skills.
• Experienced with calendar management.
• Experienced with face-to-face and virtual meeting and event planning.
• Demonstrated superior attention to detail and prioritization with the ability to successfully multi-task.
• Flexibility, adaptability, and ability to deal with ambiguous situations.
• This position requires a minimum of 4 days a week on-site.

Responsibilities

• Develop a strong sense of ongoing activities and the interdependencies among assignments, meetings, and products.
• Maintain Department Manager and Department calendars, including the placement of meetings, proposing/posting of meetings via Outlook, coordination with others who desire to establish a meeting.
• Coordinate administrative tasks among the division’s administration team, as needed.
• Scheduling interviews and escorting visitors.
• Planning, coordinating, and supporting a variety of meetings, presentations, and employee engagement events, including arranging for venue, catering, clearance validating, duplication of materials, audio-visual needs, etc.
• Attending meetings and recording notes and actions as needed.
• Maintain cognizance of location of staff; respond to inquiries about schedules and whereabouts, coordinate communication with the staff when there is critical or important need.
• Compose correspondence, develop, review, and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision-making purposes.
• General office management responsibilities, such as ordering supplies, processing purchase orders or requisitions, monitoring budgets, etc.

Skills

Calendar management

Meeting planning

Attention to detail

Multi-tasking

Adaptability

On-site presence

Education

High School Diploma

Associate degree

Bachelor’s degree

Tools

MS Word

PowerPoint

Excel

Outlook

Teams

Adobe Acrobat

Job description

MITRE in McLean, VA is seeking an experienced Administrative Assistant to support division leadership and staff. You will manage calendars, schedule interviews, coordinate meetings, and prepare presentations, reports, and correspondence with attention to detail.

The role requires strong written and verbal communication, proven calendar and event-planning skills, and the ability to multi-task in a fast-paced, on-site environment.