Senior Executive Scheduler & Admin Lead

SAIC; McLean (VA); On-site; USD 140,000 - 180,000; Full time

Job summary

SAIC is seeking a Senior Executive Assistant in McLean, VA to manage calendars for multiple senior executives, coordinate attendance and transport, and handle diverse administrative tasks with discretion.

The role requires TS/SCI clearance with Poly, a Bachelor's degree or equivalent experience, and a minimum of 9 years in administrative support, including drafting official correspondence and handling sensitive matters.

Qualifications

• Must currently hold a TS/SCI and Poly to be considered.
• Bachelor's Degree or equivalent experience.
• Minimum of 9 years of relevant administrative experience.
• Exceptional customer service and interpersonal skills.
• Strong communication skills with ability to draft outgoing correspondence, standard agendas and official visit requests.
• Ability to address customer issues diplomatically and accurately.
• Excellent judgement and discretion handling sensitive matters.
• Confidence to push back, establish boundaries and take control of actions within responsibility.
• Understand internal admin processing including check-in/check-out actions.
• Team player with Executive Assistants and support staff.
• Proactive and able to work independently and move work forward.
• Availability for core hours 8:00 am to 4:00 pm.
• Positive, professional attitude under pressure.
• Strong intuition to anticipate scheduling needs and logistics.
• Strong follow-through and accountability.

Responsibilities

• Managing complex calendars for multiple senior executives.
• Coordinating attendee lists, transportation information, meeting requirements and other logistics.
• Disseminating the executive's schedule to staff and acting as liaison between Senior Executive and others.
• Planning team building and internal events.
• Routine processing of reimbursement claims.
• Drafting and editing documentation.
• Developing and maintaining accurate records and file management systems.
• Covering for other front office team members as needed.

Skills

Customer service

Interpersonal skills

Communication

Discretion

Teamwork

Proactive work style

Initiative

Core hours adherence

Accountability

Conflict management

Education

Bachelor's Degree or equivalent experience

TS/SCI and Poly clearance

Job description

SAIC is seeking a Senior Executive Assistant in McLean, VA to manage calendars for multiple senior executives, coordinate attendance and transport, and handle diverse administrative tasks with discretion.

The role requires TS/SCI clearance with Poly, a Bachelor's degree or equivalent experience, and a minimum of 9 years in administrative support, including drafting official correspondence and handling sensitive matters.